Meeting Minutes - Dec 8

Springfield Collegiate Institute Advisory Council for School Leadership
December 8, 2009
Meeting Minutes

Attendance

Parents/Community Members: Nikki Bertrand, Gary Walker, Diane Walker, Pearl Gauthier, Kathy Andersson, Caroline Smith, Donna Walby Lawson, Jani Roznik, Ingrid Tomiak, Ruth Rob, Roxanne Lapointe
Students: Mike Lawson, Erika Rob
Administration/Staff: Pat Ilchena, Chris Szun
Guests: Wayne Leckie

1. Call to Order: The meeting was called to order by Chair Gary Walker at 19:05.

2. Approval of Agenda: Motion (1) Donna moved, Caroline seconded. All in favor, carried.
3. Approval of Minutes: Motion (2) Caroline moved, Mike seconded adoption of the minutes for November 3, 2008. All in favor, carried.
4. Student Council Report: Fundraising events for the Christmas Cheer Board:
- Santa Candy Grams - Student Council matching the contributions/donations
- 3rd to 10th selling candy canes and chocolate goodies
- 11th and 12th picture with Santa - $1.00 per picture
Also playing Christmas music during the lunch hour – $1600.00 was raised for the Children’s Hospital at the 70’s and 80’s Dinner and Dance.
5. Principal’s Report: Christmas Events: students and staff are putting together 22 hampers for needy families in the community – December 9th Pancake Breakfast, money raised will
pay for the turkeys for the hampers.
Budget Request: a lot of money requested for Student Support Staff at SCI – want staffing in place so the student numbers in the core courses can be manageable – funding for maintenance is always a challenge for the Division - Budget will be finalized in March 09
- Mr. Leckie elaborated on the Budget and its breakdown- Chris Szun – discussed the exam schedule - Provincial Standards Tests (English, Math and Science) January 6-9, all other exams start on January 19th - the schedule will be posted the week of December 15th .
- Pat will be away for 7-10 days starting January 6, 2009 – Springfield Sabres High School Hockey Team will play a league game on December 17th at 1:30pm with all proceeds going towards the Cole Plaseski Scholarship Award.
6. Treasurer’s Report: Balance as of December 8th is $613.81 – Nikki and Donna are in the process of transferring the PAC account to the Sabres Credit Union – Diane Duma gave Nikki the SCI PAC Treasurers binder, which includes past statements and the cheque book, Nikki will in turn hand it over to Donna – the minutes will show we have the books - Motion (3) Donna moved, Kathy seconded to switch signing authority – new signing authority for 2008/2009 is Gary, Donna, Caroline. All in favor, carried.
7. Correspondence: None
8. Business arising from the Minutes:
Budget Submissions: Caroline briefly went over the topics – Mike reported on Student Councils proposals – Jani had questions/concerns regarding future plans for expansion to SCI or development of another school – Mr. Leckie advised there would be more long term planning with the School Board with regard to student population projections in the upcoming years – Kathy asked how much lunchtime supervision there was and stressed her concerns regarding the importance of more supervision – Pat reported there are two people covering two timeslots 11am-1pm & 12pm-2pm – Pat is limited because of funding and presently there are 4 hours of staffing time for lunchtime supervision – Gary suggested that Caroline add the lunchtime supervision to the Budget Submission as a late submission requesting it be returned to 8 hours of staff time or formula driven – Mike suggested that students supervise and as per Pat this is already happening, indirectly.
Smoking Policy /Drug Awareness Committee update: the committee met on December 2nd with students, Constable Doug Ashton, Public Safety Officer and Karen Lalonde – three options were presented – Option 1: move smoking area off school property to public property between the school and residences to the south of the School.
Option 2: move smoking area off school property to public property between the school and the Public Safety Office.
Option 3: NO SMOKING ON SCHOOL PROPERTY

All groups agreed on Option 2 with some alterations needed to the property fence to provide an opening for smokers further back from the public street – better monitored by staff and Public Safety Office – Pat stated that the students involved in this process were happy they were given a voice – Kathy has concerns as to how it would be monitored to ensure success– Melanie has provided Pat with Pamphlets on smoking to be included with the next report card - Motion (4) Caroline moved, Kathy seconded, be it resolved, that in order to comply with Sunrise School Division and Provincial Legislation, the Smoke Free Policy will be implemented and continuously monitored effective January 5, 2009. We will be evaluating its progress in our upcoming meetings through the year. All in favor, carried. – Pat will notify the Principal’s of the Elementary and Middle School – SCI PAC will notify the Elementary and Middle School PACs and there will be a notification for the Parents/Guardians and students at large on the Website.
Parent Communication: regarding making adjustments to the PAC meeting format – decided to leave as is, no changes.
AFM Presentation: Shelley Senkow to be invited to SCI – both SCI Staff and Shelley are interested – Pat is in the process of communicating with Shelley regarding information to be presented and presentation dates – this is ongoing – Pat will keep the PAC informed.
Bullying Presentation: Mike’s presentation on bullying is scheduled for Wednesday, December 10th at 9am with the Grade 9 class – Robyn Bronk will also participate – there will be no teachers present – Mike will have a report at the next PAC meeting.
9. Open Forum: Pearl commented on how touching and beautiful the Remembrance Day Service was and Gary also it was moving and well done and the behavior of the student body was to be commended – Caroline thanked Superintendent Wayne Leckie for attending.
10. Date of Next Meeting: Monday, January 19, 2009.
11. Motion (5) Nikki moved that the meeting adjourn at 8:57 pm.

Parent Advisory Council for School Leadership

NEXT MEETING

Monday, January 19, 2009

@ 7:00 PM

SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child.

DRAFT AGENDA Jan 19

MONDAY, January 19,2009
7:00 PM. @ SCI
1.) ATTENDANCE
2.) APPROVAL OF AGENDA
3.) APPROVAL OF MINUTES: December 8,2008
4.) STUDENT COUNCIL REPORT
5.) PRINCIPAL’S REPORT
6.) TREASURE’S REPORT
7.) CORRESPONDANCE
8.) BUSINESS ARISING FROM MINUTES
a.) Late budget submission for an increase of school lunch monitors.
b.) Evaluation of the Smoke Free Environment Policy
c.) Drug Awareness presentation
d.) Submission of grant proposal (deadline Feb.2009)
e.) Bullying presentation
9.) NEW BUSINESS;
a.) Teacher award submitted by students at year-end.
10.) DATE OF NEXT MEETING
11.) ADJOURNMENT

Meeting Minutes Nov 3

Springfield Collegiate Institute Advisory Council for School Leadership
November 3, 2008
Meeting Minutes

Attendance
Parents/Community Members: Nikki Bertrand, Gary Walker, Diane Walker, Pearl Gauthier,
Lydia Moroz, Shelley Wiebe, Kathy Andersson, Caroline Smith, Donna Walby Lawson,
Anita Kiernicki, Ingrid Wasylenko, Dana Stewart, Michelle Paulsen, Mandy Onyebuchi,
Gladys Hayward Williams, Jani Roznik, Michael Tomiak, Roxanne Lapointe, Melanie Black
Students: Kristi Lawson, Mike Lawson, Mallory Christian
Administration/Staff: Pat Ilchena, Chris Szun
Guests: Doraine Wachniak

Elections
Doraine Wachniak attended the meeting to run the elections. After some discussion Doraine
advised that no elections were necessary as all Executive of the PAC were placed by acclamation.
1. Call to Order: The meeting was called to order by Chair Gary Walker at 19:10.

2. Approval of Agenda: Motion (1) Kathy moved, Nikki seconded with amendment to the
Agenda item #10. All in favor, carried.

3. Approval of Minutes: Motion (2) Kathy moved, Mike seconded adoption of the minutes
for October 6, 2008. All in favor, carried.

4. Student Council Report:
Mike and Kristi will attend the PAC meetings - Student Council meets twice a month after
school to discuss topics such as Social Events, Fundraising etc. - Mr. Jacobs is the teacher
involved – Student Council has several enthusiastic students from all grades – lots of
students dressed for Halloween – 85 students went to the last dance – doing a magazine
fundraiser – receive some funding from the School Division – Student Council is aware that
there is an active PAC – hockey fans are numerous, good for school spirit.

5. Principal’s Report: Report Cards going home on November 5th – Parent Teacher
Interviews scheduled for November 10th and 12th – the SCI Staff have struggled with
communication with parents/guardians for years – there are improvements to the synervoice,
however overuse may have negative results – still working on a mass email – 4 times a year
there is a Newsletter sent home with Report Cards - all sports teams are off to a good start
– JV Boys and Girls Volleyball Teams are in the playoffs – the Hockey Team is playing in
Division B – SCI Website has the most up to date information and Staff are working hard to
see that is remains current – November 5th is ‘Take your kid to work Day’ – Remembrance
Day Service at SCI is on November 10th at 11am – Kathy thanked Pat for updating the PAC
link on the SCI website.

6. Treasurer’s Report: Balance as of October 31st is $613.81 – Nikki suggested utilizing the
Sabres Credit Union for the SCI PAC bank account – she will look into transferring the
funds – need the 2nd signature person updated/changed - re letter for $125.00 – financial
statement – Motion (3) Nikki moved, Dianne Walker seconded to accept the Treasurer’s
Report. All in favor, carried.

7. Correspondence: SWARPC is looking for funding ($50,000) from the Springfield
Municipality for a consultant – the committee will present to Council in the Council
Chambers on November 5th – SWARPC is asking for Community support.

8. Business arising from the Minutes:
Budget Submissions: Sunrise School Division Public Budget Meeting is November 13th
– Student Council and Parent Advisory Council are encouraged to make a submission
- Pat, Caroline and Kathy will do a walk-about in the School and put together a list for
submission.
Parent communication of meetings: need to get Parents talking to each other - PAC meeting
topics/agenda has been posted and advertised in places other than the Website – changes to
the format of the meetings might attract more parents.
Smoking Policy Adhoc: Pat spoke with Warren Morfoot, Community Constable as well as
Municipal Planners and the Elementary School Principal regarding the elimination of the
smoking area on the SCI grounds – advised students that change is coming – a Committee
was formed to plan further - Committee members, Diane Walker, Pearl Gauthier, Caroline
Smith, Melanie Black, Jani Roznik, Mike Lawson, Kristi Lawson and Donna Lawson
- they will meet and bring a progress report to the next meeting - Motion (4) Kathy moved,
Caroline seconded to approve the adhoc committee. All in favor, carried.
Drug Awareness and Education-AFM: Pat spoke to Ryan Neufeld, Social Worker for SCI
- Staff is always concerned with students and drug use and are very involved with those at
risk - three steps are taken with students who are caught under the influence:
1st time – suspension and counseling
2nd time – meeting with a Divisional Review Team
3rd time – educational opportunities could be taken
- November 24th at 6:30pm – AFM presenter Shelley Semko will be speaking at SMS.
- Caroline has given Pat an AFM pamphlet that lists the many different presentation formats
available to SCI – she is very busy but available in January 09, Mike Lawson added that
this would be of great benefit to the students.
- suggestion to form a Drug Awareness Committee – Motion (5) Shelley moved, Caroline
seconded to combine the Smoking and Drug Awareness Committee. All in favor, carried.
Bullying: Mike and Pat are working on a project with Grade 9 students regarding Bullying
– will run some sessions to talk to Grade 9 students – Mike went to a Conference regarding
student voice with speaker Daryl Scott, father of a victim of Columbine.

9. New Business: Suggestion by Roxanne to put a time limit of 9pm for meetings.
- Kathy asked what supports were in place for students during loss due to death
- Pat informed everyone – 1) family connecting 2) crisis team 3) Student Council support
(i.e. cards, conversations)

10. Date of Next Meeting: December 8, 2008

11. Motion (5) Kathy moved that the meeting adjourn at 9:30pm.
All in favor, carried.

12. Motion (6) communicated by email, Nov 19/08 – Caroline moved, Kathy seconded for the
Smoking and Drug Awareness Committee to follow the Guidelines set forth by the Province
as well as the Sunrise School Division to ban smoking on School Division Property and to
promote a smoke free environment for students, staff and visitors. All in favor, carried.