Meeting Minutes

SCI Advisory Council for School Leadership

Meeting Minutes Thursday, September 22, 2005

Location: SCI LIBRARY Time: 6:45pm to 9:00pm

Attendance: Doraine Wachniak, Gladys Hayward Williams, Sammy Low(SCI Student Council Pres.), Sally Boulding, Jack Boughen, BJ Kuzmack, Joan Charles, Nikki Bertrand, Gisele Parker, Colleen Ammeter, Ingrid Wasylenko, Mr. Pat Ilchena (SCI Principal), Mr. Lawrence Hamm (SCI

Vice Principal), Mrs. Monica Biggar (SCI Vice Principal), Mr. Randy Cielen (SCI Teacher)

Tour of School Lead by Mr. Pat Ilchena. (6:45pm to 7:30pm)

WOW Committee Presentation by Mr. Randy Cielen The current status of the 10 Top Beautification Initiatives were presented.

10. Hall of Fame (not finished) 9.Picture Frames( dramatic price increase so on hold)

8. Gymnasium (Painted) 7. Wall Calendar (Completed) 6. Plexiglas for Bulletin Boards (all purchased) 5. Locker renumbering (incomplete) 4. Signage (Parking and Welcome in place still more to be done in the school) 3. Re-number Classrooms (completed) 2. Outdoor Plexiglas signage (incomplete) 1. Paint (Good start but not yet complete)

Motion: to write a letter to the members of the WOW committee recognizing the effect that their initiatives have had on the school and as well recognizing that parents appreciate that these activities go above and beyond their expected responsibilities as teachers in our school.

Gladys Hayward Williams, Colleen Ammeter Carried

Action: Doraine W. will write a letter and direct it to Randy Cielen who will bring it to the WOW committee.

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Introduction of those in attendance.

During the introductions Mrs. Sally Boulding took the opportunity to share with the group her involvement with SCI Parents for the Performing Arts. Mrs. Boulding is currently the president of the group. She shared some of the activities that they participate in as well as encouraged parents to be actively involved in programs which develop student’s artistic skills.

Accept Agenda as Presented

Add Invite Parents from Grade 8 to attend SCIPAC

BJ Kuzmack, Nikki Bertrand Carried

Accept Minutes of May 16^th, 2005 Gladys Hayward Williams, Nikki Bertrand Carried

Accept Minutes of June 20^th, 2005

Two corrections: under Attendance: add BJ Kuzmack, under 7. MERN: change “Concerns about PowerPoint” to “Concerns about one slide of the PowerPoint presentation”

Colleen Ammeter, Ingrid Wasylenko Carried

Suggestion by BJ Kuzmack to invite Grade 8 parents of the feeder schools to the SCI PAC meetings. BJ will speak to Mr. Deneka.

Nomination for vacant position on Council: Position filled at end of meeting by Mrs. Gisele Parker.

Financial Statement:

No official statement given as the Treasurer, Mrs. Duma, is away. Estimated bank balance is $500.00 with no expenses to pay.

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SCI PAC Meeting Minutes Sept. 22, 2005 Page 2

Cleanliness and Maintenance Update:

Improvements to the school continue. Over the summer much progress has been made and it is obvious that the custodial staff have worked hard to prepare our school for the 2005-06 year.

Concerns about the holes in the washroom flooring, now that the new stalls are in place, was shared during the tour. Regulations may be such that the holes will need patching or new flooring will be required.

Motion: to write a letter to the school custodial supervisor, Mr. John MacDonald, to express our appreciation to the custodial staff of SCI for the obvious hard work that has gone into preparing our high school for the September return of our staff and students.

Gladys Hayward Williams, Sally Boulding Carried

Action: Doraine W. will write a letter to Mr. MacDonald on behalf of the SCI PAC.

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SCI School Code of Conduct/Safe Schools Advisory Committee (S.S.A.C.):

Mr. Ilchena expects to begin the process of setting up an S.S.A.C. in the month of October. Doraine W. invited parents to come forth to volunteer for the Committee. Two letters have been written; one to the Division (see June 20^th,2005 minutes) and one to the Minister of Education(see June 20^th, 2005 minutes) regarding the Divisional Code of Conduct, Response to Threats Document, and Safe Schools Legislation.

School Plan Document:

The content of the School Plan was shared with parents by Mr. Ilchena.

Motion: to accept the 2005-06 SCI School Plan as presented by Mr. P. Ilchena.

Colleen Ammeter, Joan Charles Carried

Discussion as part of the School Plan included:

Bird’s Hill Walk-A-Thon: This year there was an increase in both student and staff participation.

Senior One Orientation: Well received with a focus on student relationship building with each other and with SCI staff.

Where there is an increase in staff participation there is so much more hype about the event and so the students become excited and supportive too.

Hazing; only one report of water balloons in a vehicle and otherwise it has been quiet to date. Mr. Ilchena spoke about the impact of education along side consequences rather than consequences based on fear alone.

Communication: School newsletter being sent to parents, students in Desktop publishing are going to be creating a newsletter; as well Mr. Ilchena is still hopeful that he will be able to initiate electronic communication to parents as well. The cost to post the newsletter to parents was approx. $800 which is about 60% of the total postage budget.

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SCI Meeting Minutes of Sept. 22, 2005 page 3

Principal’s Report:

1. Sunrise PD Day being held at SCI tomorrow. There will be approximately 700 staff at the school tomorrow morning. Mr. Brothers will begin with a keynote address following this there will be breakout sessions at the three different schools in the complex.
2. Parking Lot Update: There will be an increase in the number of stalls as well as a visitor parking area on the east side of the building. Work is to begin next week.
3. Staff increase is 1.2 Full Time Equivalent. Class size is less or equal to 30 students.

Goal is to deal more effectively with learning challenges. The 0.2 position has been dedicated to Talent Development at SCI . The Artspeak program is a Divisional program.

4. Technology: Network room in library has been funded for $53,000 with the intention to

wire and network the school.

5. Cameras: Six inside and One outside school as a result of the vandalism events of last

year. Brief discussion about whether the school needs to have surveillance camera signage as you enter the building. Sounds as though it is not necessary.

6. This year is the first year that we have a part time(0.4) Addictions Foundation of Manitoba member on staff.
7. Population is 710.

Nominations for Council;

Ingrid Wasylenko (Parent at Large), Diane Duma (Treasurer/Secretary), Nikkie Bertrand (Parent at Large), Gladys Hayward Williams (Past Co-Chair), Marian McGurran-Scott ( Vice Chair), Doraine Wachniak (Chair), Gisele Parker (Parent at Large), Karen Carey (Parent at Large)

Parents wrote down topics of interest for future meetings and submitted them to Doraine W.

Suggestion to prepare ideas for Budget Requests.

Meeting Adjourn 8:55 pm

Meeting Minutes

SCI Advisory Council for School Leadership

Special Meeting Minutes for Monday, June 20, 2005

Location: SCI LIBRARY Time: 12:00- 2:45 p.m.

Attendance: Doraine Wachniak, Gladys Hayward Williams, Karen Carey, Nikki Bertrand, Marian McGurran Scott, Diane Duma, BJ Kuzmack

Lee Carlson ( Student Council )

School staff were invited but unable to attend.

1. Code of Conduct (i) Division’s draft code of conduct provided (ii) SCI draft provided

(iii) Response to Threats (divisional code) provided-

• Discussion of the divisional draft code of conduct: Purpose of the document is for all stakeholders to be involved in its creation not just the editing. Items Pac felt were missing from document- inappropriate responses to inappropriate behaviour (conduct for staff), dress code on property, code regarding displays of physical intimacy (students).

PAC raised these immediate ideas but need time to consider document in length.

• Comparative documents – Pembina Trails “Creating a Safe and Caring Schools Community” (distributed) and Education Manitoba May2005 newsletter were looked at.

Motion: to write letter to Sunrise Schoolboard re the inadequacy of process of parent and student involvement in the’ divisional code of Conduct” and the” response to threats” documents. Will also let them know that we will be asking the Minister of Education to clarify the role of parents in developing these documents.

M. McGurran-Scott, K. Carey, carried

Action: Karen and Diane will draft letter for pac to review. Will be cc to D. Brothers and P. Ilchena

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Motion: to write letter to Minister of Education asking for clarification of role of parents and students in developing the safe schools documents.

M. McGurran-Scott, K. Carey, carried

Action: Karen and Diane will draft letter for pac to review. Will be cc to Mary Hall and MAPC. Include as attachment in the letter to schoolboard ( above)

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Motion: To have Co Chairs speak to P. Ilchena re SCI code of conduct,process and content.

D. Duma, K. Carey, carried

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• Response to Threats document- does it contravene human rights legislation? Invasive questions. Protection of Privacy? Concerns about questionnaire and data collection. ( Document: When Words are not enough – from Education Manitoba Website – can be looked at)

Action: Marion will research through Ombudsman, etc issues raised above with the possibility of a letter to the Schoolboard with issues raised.

SCI ACSL special meeting minutes June 20/05 pg 2 of 3

2. Sunrise Vocational Review ( Committee Report to Sunrise Schoolboard and Board Motion provided)

• Discussion about process of the Review and follow up. Impact on school populations and access to programs. Comment that at SCI - electronics course is held during e band ( 40 minutes) – not much can be accomplished.

Motion: to write letter to River East requesting whether a letter had ever been sent requesting vocational access from Sunrise

D. Duma, M. McGurran-Scott, carried

Action: Gladys will write letter

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Motion: due to lack of response from Sunrise Schoolboard, a Freedom of Information request will be submitted to have followup information re the Vocational review

D. Duma, M. McGurran-Scott, carried

Action: Gladys will do FOI request

3. Transcona- Springfield Education Fund

Information gathered:

• Arms Length organization community board- formed in 1993 Volunteers of Community
• Schoolboard member invited to sit on board
• Board submits resport to schoolboard
• Split of school division meant the split of TSEF fund and operating budget of which 1/3 was sent to Sunrise
• Sunrise has created a Board of which the directors are 100% School board and Administration- no longer arms length. FACT sheet states established in 2001.
• Foundation mission- to form partnerships with School Parent Councils. SCI ACSL has had no contact initiated from TSEF or New Sunrise Fund.

Discussion: Charitable Organizations Act must be followed.

Motion: due to lack of response from Sunrise Schoolboard, a Freedom of Information request will be submitted to follow up on paper trail of fund.

D. Duma, K. Carey, carried

Action: Gladys will do FOI request

Discussion: As a result of difficulty getting requested information from the Sunrise Schoolboard, other items will also be requested through FOI. ( see below)

Action: Gladys will also do FOI request for 5 year capital plan and Sunrise budget as reported to the Department of Education

4. SCI Maintenance and Cleanliness report ( provided)

Motion: to write letter to all stakeholders as followup and include cleanliness report

K. Carey, N. Bertrand, carried

Action: Doraine will write letter

SCI ACSL special meeting minutes June 20/05 pg 3 of 3

• Follow up to Grafitti letter: grafitti on parking lot wall was cleaned within 3 days- looks better – other grafitti is still there .

5. Parent Forum : report provided. No plans presently for follow up. For discussion in Fall.

• Letter sent to trustee Borkowski provided. No response received.

6. Fundraiser 2005: A Big Thank you to S.C.O.T.T.S Boat Safe for their $580.00 donation!!

7. Updates:

• MERN ( Manitoba Education Research Network) one day Forum held on May 20 at the University of Winnipeg. Attended by D. Duma, G. Hayward Williams, K. Carey. We tried to cover many of the workshops and bring back shared knowledge. Many workshops done by Sunrise. Some would be interesting for PACs to see. Middle years and Literacy presentations were very well done. ( Middle years students, early years literacy, technology, board governance policy model…)

Concerns about one slide of the powerpoint presentation keynote address made by Sunrise Superintendent.

Concerns about board governance model by Schoolboard- where was the local public collaboration first?

PAC members may if they wish respond to these concerns individually.

• SCI alternative health program: very good communication with school. Looking forward to a S2 course next year. Propose to develop a brochure. New teacher will be teaching the program next year. Try to get parents more involved.
• SCI Communication strategy: to continue

8. Other: A big thank you to Doraine and Gladys for their tireless commitment, follow through on issues, and creating a very inclusive environment!!

FALL AGENDA ITEMS:

Tentative date for Next meeting September 22. Change meetings to try to accommodate other parents that were unable to attend on Mondays.

Address Website information that D. Brothers is PAC contact.

Address Community use of schools policy – does not include PACS. Trustee Friesen has assured Gladys it will be addressed.

Meeting adjourned at @ 2:45 p.m.

Minutes typed by D. Duma, Recorded by K. Carey and D. Duma

Minutes approved at mtg of Sept.22/05

__________________________________

Signature of SCI ACSL Co Chair

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Date

Meeting Minutes

SCI Advisory Council for School Leadership

Meeting Minutes for Monday, May 16, 2005

Location: SCI Library Time: 7:00 p.m.

Attendance: Doraine Wachniak, Gladys Hayward Williams, Karen Carey, Nikki Bertrand, Bev Payette, Colleen Ammeter, Ingrid Wasylenko,

Marian McGurran Scott ( regrets).

Lee Carlson ( Student Council)

Ken McCorkle, Monica Biggar, Pat Ilchena, Lawrence Hamm, Christine Harasymec ( SCI Staff)

Dawn Birch( SCI Teacher & Presenter on Student Leadership Conference to be hosted at SCI)

1. Motion to approve agenda Karen, Diane, carried

2. Motion to approve minutes of April 18/05 Karen, Diane , carried

3. Fall Leadership Conference Sept. 15-17: Information presented by Dawn Birch.

Items handed out include: Manitoba Student Leadership Conference 2005 Brochure, Tentative Advisor Schedule, Letter to PAC members re parent volunteer opportunities, Letter re student billeting.

Additional information:

· Sunrise Schoolboard has offered to help with signage and painting of gym

· Previous conference had an attendance of 240

Dawn was thanked for her presentation and then left.

4. Old Business

A) Communication Strategy Part II

Discussion about ideas from the document handed out at last month’s

meeting. Can information be distributed for a two month period? How do we

allow for changes or additions to the information? Need a good process for

collecting the information ( consistent person) and ensure all staff provide

adequate notification of any changes. Reminder that information may be

subject to change/ phone school or check website for changes. Also make

use of the Clipper for SCI news. Reminded that there will be a mailout for

August 15.

B) Bulllying Survey : Survey has been done for two years, should it be continued?

PAC would like to see it continued as a reference for comparison. Has the survey identified any need for interventions? How do school policies of the feeder schools affect entry of students into SCI?

C) Principal Report:

· Phys Ed/ Health SI and SII- will be looking at a combined health and phys ed mark.

· Also busy with registrations and doing time tabling for next year- courses with low enrollment will be cut.

· Building maintenance- plans for painting the gym, painting door frames, parking lot repairs and possible expansion. No specific maintenance budget- based on school need and requests put in annually.

· Network wiring, still committed for each classroom.

SCI ACSL Mtg. Minutes for May 16, 2005 pg 2 of 3

Principal Report con’t.

· Re staffing: projecting an increase of 1full time equivalent teacher, no increases in support staff

· Department Heads have been replaced with the name Team Leaders. The school is looking at way s to free them up from classroom in order to support their role and extra activities.

· Two teachers leaving at present: Mr. R. Mantie and Ms. C. Schoofs. New teacher L. Mc Ketchen starting in fall.

· Educ. Assist. Support 03/04 11.5 positions

04/05 7.17 positions

Two Educ. Assist. in the Tech Ed program.

D) Transcona Springfield Education Foundation: (TSEF) Gladys has been

tracking where the fund is at present : where is the money? How has the fund changed since amalgamation ? Information has been difficult to acquire – inquiries have been sent to Sunrise Admin. with no response to date. Gladys has council support to continue to pursue. Minutes of Sunrise School board meeting of Jan. 20/2005 provided. ( Motion # 04/05/01/20-0289: Be it resolved that the Board accept the funds from Transcona Springfield Education Foundation Inc. and approve the letter of Agreement motioned by Trustees Friesen and Nikodem). Gladys also provided a copy of the TSEF information from the River East Transcona School Division Website, including mission and purpose of the Fund – March 24, 2005).

E) Parent Forum Update: Draft letter to Sunrise PACS reviewed.

Motion to have SCI ACSL send letter to Trustee Borkowski inquiring as to why she voted against providing the SCI PAC with a location and refreshments for their April 30 forum.( School board minutes April 7, 2005 Motion # 04/05-04/07-0427).

D. Duma, C. Ammeter, Carried.

Action: Gladys and Doraine will complete letter.

F) MAPC Update: Gladys attended the MAPC AGM and Conference. Speaker

Jodee Blanco, Topic Bullying , was well received.

Motion 1 was passed, Motion 2 was passed, Motion 3 was defeated

An additional motion on nutrition in schools ( from St. Norbert) was passed.

( details will be forthcoming in the MAPC conference report).

G) School Cleanliness Tour: M. McGurran-Scott and D. Duma completed tour

and written report provided. Copy of report of May 16 was given to P. Ilchena but

tabled for discussion at next PAC giving time for it to be reviewed by Administration.

Motion to write letter to Sunrise Schoolboard requesting the immediate

removal of grafitti from exterior walls of SCI.

D. Duma, N. Bertrand, Carried

Action: Diane and Chairs will complete letter.

Gladys provided tabulation of information re: comparison of numbers of

cleaning staff in relation to school size , age of school , lot size and student

population. Chart attached.

5. New Business

A) PLACES -Parents Local Advisory Committee for Exceptional Students

Minutes of April 21, 2005 inaugural meeting provided. Attended by K. Carey

and D. Duma. Next meeting scheduled for May 30. Parents with questions,

ideas, concerns bring to Duma or Carey to bring forward. Will inquire about

posting minutes on SCI ACSL website.

SCI ACSL Mtg. Minutes for May 16, 2005 pg 3 of 3

B) PAC Elections – for 05-06 Council- The following names put forward:

Acclaimed: Gladys Hayward Williams, Doraine Wachniak, Ingrid Wasylenko, Nikki Bertrand, Diane Duma, Karen Carey.

Will post names on website and encourage parents to be on council.

6. Financial Report

Diane will send letter to R. Hardman requesting $125.00

Motion to reimburse D. Wachniak $64.26 for photocopying expenses for year

D. Duma, C. Ammeter, carried

7. Other

· March 31^st, 2006 tentative date for school planning day.

· Vocational Report received by Sunrise Board in November 2004. Gladys will

continue to follow up on any actions that resulted from the report.

· Concern raised about article in the Man Teachers Society newsletter and article by B. Ardern making reference to “ parents

8. Adjourned at 9:15 p.m. Motion D. Wachniak

SCI PAC MAIL RECEIVED THIS MONTH

None

Meeting Minutes

Springfield Collegiate Institute Parent Advisory Council

Meeting Minutes of Monday, April 18, 2005

Location: SCI Library 7p.m.

Attendance: Doraine Wachniak, Gladys Hayward-Williams, Karen Carey (left at 8:00), Nikki Bertrand, Diane Duma/ Ingrid Wasylenko ( regrets), Marian McGurran-Scott (regrets)

U of W Education students; Angelo DePiero, Elyze Vezina ( guests)

Pat Ilchena, Monica Biggar, Randy Cielen ( SCI Staff)

Guest presenter: Shawn Brook

1. Motion to approve agenda Karen, Nikki, carried

2. Motion to approve minutes of Mar.15 Diane, Karen, carried ( no corrections)

3. Presentation by Shawn Brook ( Vice Pres. of Oak Bank Kinsmen)

re: Youth Centre Project being developed in Oak Bank ( adjacent to High School)

· Presentation was also done for SMS Parent Council

· Presently advertising for a Director to oversee programming and administration

· Will also be advertising for an Administrative Assistant

· 3 tiered facility involving commercial rental, public safety/emergency medical services

( phase I), The “Basement” Youth centre/ safe & supervised/no pressure to join/ ages 11-16 year olds ( phase II), Top floor cathedral space as community hall ( phase III)

· R.M of Springfield has donated $100,000 toward initiative

· Province committed $26,000 through community places grant

· Decisions about the running of programs etc will always err on the side of caution, safety will be the number one priority

· Will require three adults (trained volunteers) on supervision during hours of operation to the public ( weekends and evenings), possibly lunch hours

· 2 Reps from the school to serve on planning committee

· Steering committee with students collecting info regularly is in place right now with the help of Ken McCorkle and Janet Bergsgaard ( SCI guidance dept.) and Paul (SMS guidance dept.)

· Will develop a board representative of the community stakeholders once the Director is hired.

Shawn was thanked for the presentation and is open and available for questions if any one needs more info in the future.

4. a) School Plan Report

i) WOW committee powerpoint presentation by R. Cielen

Committee excited about ideas and future planning. Top ten ideas listed in reverse order;

10. Hall of Fame ( down gym hallway and by office)

9. Picture Frames ( all the same, 20 brushed silver )

8. Sabres logo, south wall of gym

7. Wall calendar, events, activities

6. Plexiglass for the bulletin boards

5. Locker numbers to be more common sense order

4. Signage ( outside and inside)

3. Re number classrooms

2. Outdoor plexiglass signage

1. Paint ( halls, parking lot)

Timelines and costs possibly compiled by September. Will entertain the idea of parent volunteers, more discussion needed.

SCI PAC Minutes April 18, 2005 page 2

ii) Outcome of March 18 school planning session by P. Ilchena: Draft school plan for planning session presented. More refined goals and action plans will be ready to be presented to the SCI PAC in September. This will also assist with preparing for the submission in November for the dept. of Education.

iii) Survey results: 10 from Parents. May revamp the survey format.

b) Sunrise Parent Forum Update: mailouts have been done and sent out to PACs in Sunrise

c) Budget wish list: acquire full wiring for computers throughout school, drainage ditch improvements and increase parking lot spaces, bathroom stalls, main hallways

d) Communication strategy: for discussion in MAY

e) Safe Boating Course: 19 enrolled for first class on April 19

( As school portion of the mtg. was completed, staff left )

5. a) Motion to have Gladys be the SCI voting rep at the MAPC AGM on May 7

Diane/ Nikki , Carried

Motion to pay the $60.00 registration fee for Gladys to attend

Diane/ Nikki , Carried

MAPC Resolutions #01 vote OK #02 vote NO #03 vote NO

b) TS Ed Fund: Gladys has requested information and is finding it difficult to acquire. The

Principle is $31,000 with $3700 of it going toward scholarships. Suggestion to speak with L. Hamm when he returns.

6. Financial report ( attached)

Motion to pay Karen $29.71 for cartridge mailing costs

Diane/ Nikki, Carried.

SCI PAC MAIL received this month:

Article: “ Take The Challenge, Parents: is your parent council effective?” ( 1 double sided page printout)

( no return address)

MEYC ( Manitoba Education Youth & Citizenship): Letter re Instruction, Curriculum & Assessment Branch change of name, 3 pages

MEYC: Announcement of Education Week April 18-22

Meeting adjourned 9:15 p.m.

Minutes recorded and typed by D. Duma Minutes approved at meeting of May 16, 2005

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Signature of SCI ACSL Co Chair