Meeting Minutes

SCI Advisory Council for School Leadership

Summary of Meeting

November 16, 2006

Parents Attendance: Nikki Bertrand and Roxanne Lapointe

Administration Attendance: Pat Ilchena, Monica Biggar, and Chris Szun

Nikki was given a Budget Proposal Sheet for 2007/2008.

Discussion – Strategies to attract more Parents to the monthly SCIACSL meetings – decided that Nikki and Roxanne would setup a booth the night of Parent / Teacher.

Meeting ended at 7:45 pm.

Meeting Minutes

SCI Advisory Council for School Leadership
October 19, 2006
Meeting Minutes

Parent Attendance: Doraine Wachniak, Nikki Bertrand, Gladys Hayward Williams, Roxanne Lapointe, Diane Duma
Administration Attendance: Monica Biggar, Chris Szun
Meeting called to order at 7 p.m.
1. Acceptance of agenda G. Hayward Williams, N. Bertrand, carried
2. Acceptance of Minutes of May 4, 2006
G. Hayward Williams, N. Bertrand, carried
3. Acceptance of Minutes of Sept. 21, 2006 with changes to attendance, add in
Mary Matthewman
D. Duma, G. Hayward Williams, carried
4. a) Nutrition Initiative :
Question: Ministry of Education / Ministry of Healthy Living have
recommended schools develop nutrition policies, what initiatives has our school
taken?
Answer:
• food menu in cafeteria has been varied, includes wraps, tortellinis and veggie trays, as examples
• possibility of future development of a nutrition course
• drink machine selections of water and juices
• no formal policy being developed at present
Question: Use of cafeteria; is there a record kept of numbers of orders or
customers?
Answer:
No, but might be possible to gather data from receipts and then compare
types of purchases over the year.
Additional comments:
Water bottles are allowed in class
Profit from cafeteria goes to school purchases
b) Desks and student numbers:
Larger population this year, more desks were ordered. Concerns about safety
or class size were raised. Administration would like parents to speak to
teacher first and then if needed to administration.
c) Availability of graphic calculators for students:
Cost of these calculators ranges $130-150. Requirement for applied math
class. Teachers may have 5-10 that are available for student to sign out if
needed. NOTE for parents/students who have calculators that they do not
need anymore and may want to sell as second hand. Please call one of the
SCI ACSL meeting minutes of October 19, 2006 page 2 of 2
two teachers who teach the applied math.
(d) Little Black Book:
Questions about process of book development and parental access were
answered by D. Wachniak.
Draft presented for perusal.
At present, if books arrive at schools - not to be distributed; memo from
Superintendent.
5. Old Business
(a) Physical Education Guest: Dr. Dean Krehler would be available to present
on physical activity and increased fitness. Has done research at U of M.
D. Duma will contact local pacs to see if there would be interest in
participating for an evening presentation.
Additional comments:
SCI has made arrangements with local fitness facility in Oak Bank to support
students taking training time there as credit toward phys ed.
(b) Status of code of conduct:
Was started last year with involvement of two parents, student council
president and principal. Did not complete it. Will need to ask student
council for a participant for this year. Put on hold for now.
6. Financial
(a) $25.00 payment to Diane for plants/ soil for garden
Gladys, Nikki, carried
(b) Balance as of Sept./06 Chequing acct $541.60
(c) Itemized expenses 05/06 included in letter written to R. Hardman
requesting $125.00 for PAC
Discussion:
• Lighting in parking lot- question about concerns from neighbours about lights and if they may create a problem for their backyard privacy. May pursue this as lack of good lighting in parking lot is still a big concern.
• Suggestion to have concern protocol sent to parents.
• Suggestion to have options for fundraising available to parents so that parents could send a cheque donation instead of being involved in actual fundraising.
7. Meeting adjourned at 9:00 p.m.
Minutes typed & recorded by D. Duma
--------------------------------------------- -------------------------------

Meeting Minutes

Springfield Collegiate Institute Advisory Council for School Leadership

September 21, 2006

Meeting Minutes

Parents Attendance: Doraine Wachniak, Gladys Hayward Williams, Roxanne Lapointe, Cindy Lacroix, Jim and Mary Matthewman, Sheila Bauer, Lorna Verschoore, Nikki Bertrand, Joan Charles, Diane Duma, Kayla Heselwood (U of W student)

Regrets: Ingrid Wasylenko

Administration Attendance: Mr. Pat Ilchena(Principal), Mrs. Monica Biggar(Vice-Principal), Mr. Chris Szun(Vice-Principal)

Tour of School

Discussions focused on changes to the physical site, synervoice(some parents have not received their messages they were directed to call the office and speak with Diane Van Damme), computer upgrades and use.

Introductions

Accept Agenda

School Plan:

There was a sharing of information about what the School Plan is and how parents are involved in the event. Parents, students and staff participate annually to discuss their priorities for the school. Mr. Ilchena mentioned that the school staff would be looking at the details of the school plan during the professional development day scheduled for Sept. 22, 2006. School Plans are submitted to the Division. Details about the 2006-07 SCI School Plan can be made available at the next meeting.

Student Registration/Course Selection:

There was a sharing of information with parents about concerns raised on the council last fall (05) regarding the large number of students(over 550) requesting course changes. Mr. Ilchena reported that this year that number was down by about 100. A number of strategies were implemented last spring, summer and fall to address the issue. The unofficial student number as of this date is 715 and Mr. Ilchena shared with the parents a number of factors which play into the scheduling challenge. One parent expressed an interest in knowing why her child would be scheduled for a course that they had not requested. There was no definitive answer to that question.

Walk-a-thon:

There was a discussion which focused on the purpose, notification and the need for the school to follow the divisional policy on field trips by acquiring parental consent around this type of event. Concerns were generally focused on the lack of notification. Mr. Ilchena agreed that the school did not adequately notify parents and that he would need to examine this event further to address the future of the walk-a-thon at SCI.

MOTION:

Parents expect that there be reasonable notice given about the Walk-a-thon, this notice should include all pertinent information such as the purpose, time, and intended use of the funds raised. It should also follow the Division’s policy as it relates to parental consent for field trips.

Doraine Wachniak 2^nd Nikki Bertrand Carried Unanimously

Additional comments about the event included:

• Event was to help build relationships across grade levels and between staff and students. One comment suggested that the purpose of the event was a good one but was there ways that this could be accomplished other than the walk-a-thon.
• This event was started 33 years ago with a population of 200 and some odd students maybe it is time to consider modification to such an event now that the school population is over 700.

Parent Council Representation:

The council requires someone to step in to take lead of agendas and chairing of meetings. With many new faces there was a hope that someone would come forward to take these responsibilities. Council meetings were set for the following dates;

October 19^th, November 16^th, January 18^th, February 15^th, March 15^th, April 19^th, May 17^th (General Elections) (December and June are months that there is not usually a parent council meeting.)

Diane Duma will fill out a school usage form.

Financial Update Tabled.

Physical Education Guest Tabled

Nutrition Initiative Tabled

Adjourned 8:20 pm Min. Recorded by Doraine Wachniak

Min. Approved 19/10/06

Meeting Minutes

Springfield Collegiate Advisory Council for School Leadership

Meeting Minutes of March 30, 2006 (approved May 4, 2006)

Attendance: D. Wachniak, G. Hayward Williams, N. Bertrand, G. Parker, D. Duma, K. Carey, S. Low, P. Ilchena, L. Hamm, M. Biggar

Evening started with “ Field of Visions” power point presentation by SCI Students.

- concept initiated by students in the Visions and Ventures course

- goal to have an 8 lane track with field suitable for soccer, rugby, football, running etc.,

- also to have bleachers for seating of 90-100

- existing field has not been used in many years, is overgrown, and subject to flooding

- group plans to involve SMS and SCI and the RM

- groups has done presentations and is creating public awareness

- fundraising dinner planned for May 6 in Beausejour

- will be applying for grants , must finalize business plan

- hope to start construction in fall of 2007

Students provided brochure information and welcomed parent representation on committee. Contact may be made through the group or Mr. Osler

Students were thanked for their presentation.

1. Approval of agenda , changes made – change #4 to the end and start with #3.

Motion G. Hayward Williams, N. Bertrand, carried

2. Student Council Report ( S. Low)

- Activities: Battle of the Bands great success ( 5 bands at noon, judged by teachers and

students somewhat like American Idol), Hoja Band ( fundraiser for world vision child) planned

for Monday.

- Council received a letter from parent in community asking for support in raising school

supplies for Afghan students ( this parent’s son is in army and will be able to bring them to

Afghan). Student council will initiate this project.

3. Minutes of Jan. 12, correction- change R. Cielen .75 to .5

Motion to accept with change D. Duma, G. Parker,

carried

Minutes of Feb. 23, no changes/corrections

Motion to accept, G. Hayward Williams, N. Bertrand

Carried

4. Financial : Balance of $690.81 as of Dec. 31/05 . No current expenses.

5. Old Business:

(i) Vocational Education Shared Services: discussion of correspondence and inquiries to SSD

and Freedom of Information requests. Letter received from SSD Feb 20/06 responding to SCI

ACSL letter of Jan. 9/06. K. Carey ( trustee) provided additional information. Council was

concerned about the amount of effort needed to acquire information and is undecided as to

whether or not to pursue this more.

(ii) Survey update/school plan: D. Duma and D. Wachniak met with M. Biggar and S. Low on

March 20 to review survey. 3 surveys; one for students, one for parents and one for teachers.

SCI ACSL Meeting Minutes of March 30, 2006 pg 2 of 2

Old Business Con’t

Survey questions are same other than minor word changes specific to each group. Survey

presented and discussed. To go out in mail and have return stamped envelope ( cost of mail

to be covered by SCI ACSL).

6. New Business

(i) Voc Educational Current Initiatives ( L. Hamm)

Participated in tour of vocational programs at schools in Winkler- Morden and area.

Created ideas for discussion as their programs have been in existence for some time.

Some concerns around transportation when accessing out of division schools. Vocational team

will continue to address educational options for SSD.

(ii) Principal Report

Painting and lighting request supported in budget

Population and staffing will probably remain same

Graphic course ( new)

Nutrition Team starting with the development of a staff committee and divisional workshop for

Staff

Letter to go home to students/parents re course change options for July

Premier Innovation Award at MAST conference presented to SCI Guidance Counselor Ken

McCorkle ( awarded $3,000)

9:00 p.m.

7. MAPC resolutions will be deferred to follow up meeting

8. Standards Exam Results will be deferred to May meeting

9. Little Black Book will be deferred to May meeting

10. Meeting date for April will be changed to May 4, a follow up meeting to discuss MAPC

resolutions will be set up and Doraine will contact parents to arrange time.

11. Mtg. adjourned 9:15 p.m.

minutes recorded and typed by D. Duma

Meeting Minutes

SCI Advisory Council for School Leadership

Meeting Minutes for Thursday February 23^rd, 2006 ( approved at mtg. of March30/06)

In attendance: Doraine Wachniak, Chair; Marian McGurran-Scott, Recording Secretary;

Pat Ilchena, Principal - SCI; Monica Biggar, Vice-Principal - SCI; Sammy Low, Student Council President - SCI; Gisele Parker, Carol Derhak, Nikki Bertrand, Gladys Hayward Williams

Welcome & Introductions: Doraine Wachniak

1. Accept Agenda as presented - No additions

2. Accept Minutes of January 12^th, 2006 meeting - Tabled to March meeting

3. Financial Statement - No changes - tabled to March meeting

4. Student Council Update - Sammy Low

A) Matchmaker questionnaire - who are you compatible with? Just for fun!

B) Dodge ball tournament - Just for fun!

C) $8000.00 in funds from September - have not decided where to allocate the funds - possible ideas - signage, exercise equipment for students, or leadership scholarships

D) Hoja -an a-capella group coming to present to students/staff in April

E) Maria - SCI sponsored child - raise funds for this program

5. Old Business:

A) Review of PAC recommended changes to Division “Public Concern Protocol” The DRAFT changes proposed by the council were presented and reviewed. Documents will be forwarded to the Sunrise School Division on Monday, February 27^th, 2006.

B) Review Parent Survey process - copies of 1990 survey and the most recent survey were handed out. Our focus will be on the SCI School Plan. General discussion - survey will be involve - Students Staff and Parents. Questions will be presented and survey will be developed based on the four most common areas of interest. Each group will be given a survey (ie)students, staff and parents developed for their group. Survey will be given to Students in S1 & S4, all staff and mailed to parents of students in S1 & S4. Survey will also be available on line on the SCI website.

Gladys will work on the survey.

Time Line: -March 23 questions to be given to Gladys

-April 3 surveys will be distributed,

-April 17 surveys to be returned,

-April 27^th survey results discussed at SCI - PAC meeting. -May 19^th Survey results will be presented at the SCI

School Planning meeting.

SCI ACSL mtg minutes of Feb.23/06 pg. 2 0f 2

C) Report on Ownership Linkage Meeting - February 16^th, 2006 - Tabled

D) Update on Shared Services Agreement and Vocational Programming - Tabled

E) April 20th,2006 Meeting at Board Office - Special needs programming

6. New Business:

A) Manitoba Association of Parent Councils Resolutions for AGM 2006 - Tabled

B) Budget Presentations - Invitation to parents scheduled for February

8th,2006

C) Principal Report - Pat Ilchena reported on the changes to Time Tables for students for the 2006 - 2007 SCI school term.

March 27th,2006 deadline for course submission.

Time Tables will be attached to report cards at the end of June. If re-scheduling needs to be done (ie) student failed pre-requisite course, etc. these changes will take place the beginning of July.

July 4 - call-in day to arrange an appointment with the councillor, July 5 - 7 - appointment days.

August 23 - 25 - call-in to arrange an appointment with the councillor and August 30 - September 1 - appointment days.

Staff will work with students to ensure course selection in made on time and complete.

D) Reschedule March meeting - date changed to March 30^th, 2006.

Meeting Adjourned at 9:04 pm.

Minutes recorded by M. McGurran- Scott

Meeting Minutes

SCI Advisory Council for School Leadership

Meeting Minutes of January 12, 2006 (3 pages) approved at mtg of March 30/06

Location: SCI Library Time: 7:00-9:00 p.m.

Attendance: D. Wachniak, N. Bertrand, G. Hayward Williams, D. Duma,

K. Carey (Trustee), S. Boulding ( Springfield Parents for the Performing Arts Chair),C. Ammeter, G. Parker (regrets),M. McGurran Scott ( regrets)

P. Ilchena ( Principal)

1. Motion to accept agenda with the following additions/changes; 4b) presentation by Springfield Parents for the Performing Arts re School Division budget recommendations, 4g) follow up re hampers 5c) Trip to South America, 6d) letter from SSD re April 20, 2006 meeting for parents of special needs students, 6e) Appropriate education legislation ( copies available), 6f) Bulk Mailing distribution list from MB Ed & Training website, 7) Correspondence Sent: to SSD from SCI ACSL re shared services agreement ( copy provided), change date on 4a)- should read Dec. 9 not Dec. 19.

Carried N. Bertrand, G. Hayward Williams

2. Motion to accept minutes of November 24, 2005 as written

Carried D. Duma, C. Ammeter

3. Financial Statement: no cheques written, no deposits this month.

4. Old Business

a) summary report of meeting of Dec. 9 provided for review

and suggestions. Final copy will be distributed to all participants and

utilized for consideration of the SCI ACSL budget recommendations.

P. Ilchena provided information about an upcoming meeting of

career counsellors ( divisionwide) on Jan. 30.

b) Report presented by Sally Boulding ( Chair of SPPA) 2006-07 Budget

Proposal as was presented to the SSD Trustees. Copies provided.

Discussion.

Motion that SCI ACSL endorse the SPPA Budget proposal as

presented Carried, G.Hayward Williams, D. Duma

c) Budget 2006-07 SSD invitation to participate, written submissions by

Jan. 13.

Discussion:

Budget ideas:

-Trevlac training- to allow time for increased

Pd on the full application of the trevlac program. ( timetabling).

Plan to be trevlac ready for August

-Have available staff resources such as, secretarial support ( contract position

during peak demand).

SCI ACSL minutes of Jan. 12, 2006 page 2 of 3

c) Budget discussion con’t

- Discussion on do we have evidence based information- numbers of

unresolved vs resolved conflicts over courses as a comparison from year to

year , thus for future being able to show the results of the effectiveness of

added supports/costs.

Further discussion about why students choose to change courses.

- Communication costs: what is tied to budget that relates to parents ( mailouts,

postage, signage?). Additional support is website and synervoice.

- Parking Lot: increased lighting for general safety

- Bathroom floors, Exterior paint on front doors ( entryway).

Action: Doraine will type up budget suggestions for submission due tomorrow.

d) Meeting of February 16 at Board office. Will meet on Jan. 26 to review

the 9 questions sent to councils.

e) Doraine attended Student council meeting in December and

Action: will provide a written report for the minutes.

f) Safe school committee update, another meeting to be planned.

One meeting has taken place so far.

g) Gladys reported that Marion Clemens is presently ill, but will continue to

pursue an article on the Christmas hampers when Marion is better.

5. New Business

a) Discussion about questionnaire to parents ( for Jan. 26 mtg)

b) Principal report:

Budget- proposal

Maintenance: lockers, lights, hallways

Technology: ½ the school is presently wired for network. Need moveable carts

with dvd, tv etc…

Power Mechanics: Whiteboards

Staffing administration: increase from 2.4 to 2.75

Talent development .2 C. Walker

At Risk .5 R. Cielen

Communication within school and helpful use of PDA’s to track students who

may be halls and not where they are supposed to be.

New staff for adult learning – alternative site in Oakbank. Presently 14

students.

.

SCI ACSL minutes of Jan. 12, 2006 page 3 of 3

Questions from SSD , P. Ilchena will provide them with our feedback

Q Student accident insurance additional coverage?

A The council does not have enough information, need to consider report from licensed insurer, actuarial incidents of claims, cost to division and benefit analysis.

Is this the business of the schoolboard?

Q Would the council prefer local discussions on code of conduct or divisionwide?

A Divisionwide.

Sunrise Concern Protocol handed out for feedback from council. Respond to D. Brothers. ( Superintendent)

Jan. 17 1:00-2:15 open invitation . Federal election candidates invited to speak to students. ( in gym)

Organized by K. Kitching, Moderator T. Reinhardt.

6. Correspondence Received:

a) Freedom of Information requests for

i) 2005-06 SSD Budget

ii) Transcona Springfield Education Foundation Inc.

iii) SSD Five year capital plan

b) MAPC newsletter

c) MAST invoice for Dr. Mary Hall’s presentation ( Doraine following up)

d) Dec. 7, 2005 letter from SSD re : April 20/06 meeting invitation re parents of special needs students

e) Appropriate Education Regulation: copies available

f) Bulk Mailing lists, MB Education and Training

7. Correspondence Sent:

Letter to SSD re extension to shared services agreement.

Meeting of Jan. 26 will cover parent survey, sunrise concern protocol, newsletter.

Meeting will probably be at Gnews, informal. Staff not available.

Meeting adjourned 9:10 p.m. Motion made by N. Bertrand

Minutes recorded and typed by D. Duma