SCI Parent Advisory Council: November 2016

SCI PARENT ADVISORY COUNCIL FOR SCHOOL LEADERSHIP
MONDAY, SEPTEMBER 26, 2016

SCI Library

In Attendance: Jodi Handoga, Shelley Jensen, Theresa Spapens, Carolyn Whyte, Theresa Spapens, Sheri Habing, Kathy Randall, Tony Stanley, Jackie Julien, Heather Bethune

Regrets: Shawn Brook, Darcie Smith, Shari Steiner

1. Call to Order: 6:33 p.m.

2. Approval of Agenda: The agenda was approved as presented. Motion (1) by Shelly, 2nd by Carolyn. Carried

3. Approval of Minutes: The minutes of September 26, 2016 were approved as presented. Motion (2) by Jody, 2nd by Shelley. Carried

4. Chair’s Report: Carolyn reported on the highlights of the 2015/2016 school year. This included the Parent Council’s continued discussion of its role, attendance at the MAPC Annual Chairperson’s Breakfast, review of the Constitution, the 3rd SCI Staff Appreciation Luncheon and the Parent Survey. A copy of the report is attached.

5. Principal’s Report: Jackie reported on teacher advisor conferences, walkathon, school goals for 2016/2017 and upcoming events. A copy of the report is attached. Jackie then shared the video used for the official Spirit, Community, Integrity launch. The video will also be shared with parents at the AGM on October 24, 2016.

6. Treasurer’s Report: Jodi reported that the balance in the bank account is $719.39. A discussion followed regarding the potential use of some of the funds, including the creation of a PAC scholarship or award. The meeting was asked to come up with scholarship/award ideas and criteria and send it to Carolyn.

7. Student Council Report: There is no formal Student Council this year. There are several other student groups currently active in the school.

8. Correspondence: Letter from Oakbank Credit Union regarding service fees.

9. Business arising from Minutes:

Proposed Constitution Changes – Carolyn reviewed some of the changes to the Constitution. The revised Constitution will be presented at the October 24, 2016 Annual General Meeting.

A discussion followed regarding which members intended to let their names stand in their positions for next year. The following advised that they would let their names stand:

Treasurer – Jodi Handog
Shelley Jensen – Member at Large
Theresa Spapens - Secretary

Patricia McGregor had emailed her resignation and Maryn Whyte would not be returning as she no longer had a student at SCI. Theresa will email all PAC members to find out their intentions.

Results of Parent Survey - There were 321 surveys collected. Overall, the feedback is that parents feel informed about what is happening at SCI. Parents provided excellent feedback on what they would like to see the PAC do. The survey results will be provided in more detail at the AGM on October 24, 2016.

10. New Business: The meeting schedule for 2016/2017 is as follows (all meetings on a Monday):

- October 24, 2016 (AGM)
- November 28, 2016
- January 30, 2017
- February 27, 2017
- March 20, 2017
- April 24, 2017
- May 29, 2017

11. Date of Next Meeting: Monday, October 24, 2016 (AGM)

12. Adjournment: 7:40 p.m.

Upcoming Meetings

- October 24, 2016 (AGM)
- November 28, 2016
- January 30, 2017
- February 27, 2017
- March 20, 2017
- April 24, 2017
- May 29, 2017

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Chair’s Report September 2016

During the 2015/2016 year, our group continued to meet on a regular basis. I will summarize the highlights of our previous year.

We continued to discuss the role of our Parent Council group and decided that our most important role continues to be that of a liaison between the parents, students and staff at SCI.

I attended the MAPC Annual Chairperson’s Breakfast meeting and invited Naomi Kruse, the MAPC Executive Director to join one of our meetings. Naomi joined our February 29, 2016 meeting where she provided some insight into Parent Council roles and as well as feedback on our proposed amended Constitution.

Reviewing the Constitution has been an ongoing process for the past two years. Our group has approved a proposed amended Constitution which will be presented at the Annual General Meeting on Monday, October 24, 2016.

The Parent Council hosted the 3rd SCI Staff Appreciation Luncheon on Thursday, February 11, 2016. We again requested parent donations and received a generous $350. We had $170.23 left over from the previous year’s luncheon for a total of $520.23. We served lunch to approximately 70 staff members which was much appreciated by them. After our expenses, a balance of $112.23 remains and will go towards the 2017 luncheon.

The idea of a Parent Survey has been suggested in the last few years and we handed a survey out at the September TAG meetings. We are anxious to see the results.

We are open to new ideas and suggestions for our Parent Council and look forward to another year.

Carolyn Whyte

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Principal’s Report September 2016

v Start up

o Teacher Advisor Conference

§ Went very well

§ We had a total of 540 Conferences booked out of a possible 594

o Walkathon/Grade Wars & The official Spirit, Community, Integrity launch

§ Students participated and engaged in a variety of activities for the afternoon earning points for their grade level teams

§ Share video used for our launch

v School goals 2016/2017

o Literacy

o Numeracy

o Socially Responsible Citizens

o Active Learning

v Student population is currently at 594

v Upcoming Events

o October 13, 2016 – Awards Assembly @2:30 p.m.

o October 7, 2016 – Divisional PD/No Classes

o October 10, 2016 – Thanksgiving/No Classes

o October 20, 2016 – Interim Reports

o October 21, 2016 – S.A.G.E. Conf./No Classes

o November 1, 2016 – Picture Retakes am only

o November 2, 2016 = Gr. 9 Take your child to work day

o November 11, 2016 – Remembrance Day/No Classes

o November 24, 2016 = Mid Term Reports

o December 1, 2016 – Student/Parent/Teacher Conference

o December 2, 2016 – Divisional PD/No Classes

o December 7, 2016 – Winter Band Concert

o December 8, 2016 – Voluntary Withdrawal Date for Semester 1

o December 14, 2016 – SCI Pancake Breakfast

o December 22, 2016 – Early dismissal 2:30 p.m. – Last day of classes

o January 9, 2017 – Classes resume

SCI Parent Advisory Council for School Leadership
Annual General Meeting
Monday, September 28, 2015

SCI Library

Present:             Shari Steiner, Shelley Jensen, Patricia McGregor, Maryn Whyte,
                              Carolyn Whyte, Jodi Handoga, Theresa Spapens, Jackie Julien,
                              Tony Stanley, Heather Bethune

1. Call to Order: 6:35 p.m.

2. Approval of Agenda: Motion (1) by Shari, 2nd Maryn. Carried.

3. Approval of Minutes: September 30, 2013 Motion (2) by Carolyn, 2nd Jodi. Carried

4. Chair’s Report: No report.

5. Treasurer’s Report: Jodi reported that the current balance is $652.39.

The meeting was suspended at 6:45 p.m. as elections could not be held due to a lack of quorum.

The meeting resumed at 7:35 p.m. as a quorum was now present.

6. Election of Officers: All current PAC members let their names stand in the positions currently held. There were two nominations for the position of Treasurer and a secret ballot was held. Motion (3) to destroy secret ballots by Carolyn, 2nd Shari. The results of the elections are as follows:

          Chair:                                    Shawn Brook
          Vice Chair:                          Carolyn Whyte
          Secretary:                           Theresa Spapens
          Treasurer:                              Jodi Handoga
          Members-at-Large:             Patricia McGregor
                                                      Shari Steiner
                                            Maryn Whyte
                                              Darcie Smith
           Student Representative:        open

7. Adjournment: 6:45 p.m.

SCI Parent Advisory Council

Monday, November 21, 2016

November 28, 2016 Agenda

September 26, 2016 Minutes

September 28, 2015 AGM Minutes