Minutes- November 9, 2009

MINUTES
SCI Advisory Council for School Leadership
November 9,2009

Attendance:Donna Walby Lawson, Mike Lawson, Kathy Andersson, Bryan Smith, Eric Andersson, Tammy Magura, Lydia Moroz, Jackie Armes, Pat Ilchena, Karen Carey, Ivy Guenther, Nikki Bertrand, Chris Szun, Donna Pronishen, Wayne Leckie, Roxanne Lapointe, Scott Faris, Shaun Brooks, Caroline Smith, Monica Biggar. Guest Speaker: Leslie Strandlund
Regrets: Gary Walker, Ross Martin.

Presentation by Leslie Standlund from Survivors Hope Crisis Centre. This is a program that is part of NEHA, it runs workshops within the Sunrise School Division as part of the Health Curriculum in Grades 10&12 .The workshops are to help educate teens about topics such as identifying healthy relationships, harassment, relationship violence etc. After further discussion the ACSL and SCI Administration agreed that this would be a very beneficial addition to our Health curriculum. Pat Ilchena to look into setting up program for next semester.

Call to Order: at 7:05pm by Donna Pronishen
Approval of Agenda: Motion (1) Kathy Andersson approved, Nikki Bertrand 2nd to add to the agenda- Wellness Item, Microwaves, Lock down safety concerns. Carried.
Approval of Minutes: Oct.5/09 Motion (2) Donna Walby Lawson moved to accept Minutes, 2nd by Kathy Andersson. Carried.

Student Council Report: Rachel’s challenge was well attended by students and the community, thank you to The Kinsmen for their bbq donation for this event. The FOR CLUB had approx.75 students in attendance and will meet next week to work on providing a student support group. For Halloween SCI students along with the help of Mr. Kitching-collected 1200 non perishable food items to donate to the local food bank. Grad pictures- Nov.17th

Principal’s Report: Nov.14th was Take your Kids to Work for the Grade 9’s. Nov.10th Remembrance Day Service. Newsletter went out by e-mail and also with report cards-Mrs. Biggar has been working on this, it was well received by the Parent Council.
Mrs. Biggar also spoke on the responses to the presentation by the SCI Administration (Oct.5 PAC meeting), as well as she discussed how the SCI Administration deals with the behavioural issues, including bullying. (Please see Code of Conduct on the SCI Website).
SCI Student Council and Peer Helpers has developed a FOR CLUB that is working on school goals ,as well as enhancing a more positive, healthy school environment. Donna Pronishen asked if perhaps this group /teachers would be able to present their plan to the Parent Council and perhaps have parents included in this process- Monica Bigger will extend this request to the team leader (Mrs. Carriere), and will get back with a response to the ACSL.


Treasurer’s Report: $125.00 request from SSD completed and sent.
Correspondence: Budget Submission Nov.12/09,

Business arising from Minutes:
Lunch Monitoring- presently have 4- 1 hour lunch monitors, SCI has funding for 7, discussion about options with Wayne Leckie- he mentioned looking into the wording of the contract to perhaps not be so strict in saying lunch hour monitoring, at this time,SSD has to follow the guidelines of this contract? Also mentioned was to have a split lunch hour to get around this-SCI administration stated this would be an extremely difficult task due to the complex timetable, and some courses may be unavailable to students. PHN consents 215 consents total from last year as well returned, 19 of which were “no” out of 731 students; consents are only valid for 1 year. Drug and Alcohol Policy- SSD basically uses their “Code of Conduct” for this issue, Wayne Leckie along with the Trustees are in the process of reviewing SSD process and policies. AFM part time worker- in the ACSL top priority budget submission. Smoking area –Pat requested this issue be reviewed by subcommittee again, will contact Caroline Smith, issue tabled. Teacher Rep.-ACSL thanking Scott Faris for volunteering.
New Business:
Communication to parent- positive response from parents in regards to newsletter, e-mail etc.Suggestion made that perhaps Mrs. Guenther could use the synervoice in order to reduce the amount of time used to communicate to the German speaking families. Safety concerns during lockdown- a parent brought forward a concern that there is a vulnerable area close to the computer lab that should be assessed by the administration, also Wayne Leckie mentioned that that they are in the process of also reviewing this policy and procedure, Pat Ilchena to look into this concern and get back to the parent council. Microwaves- Shaun Brooks has access to donated microwaves and will pass a few along to SCI. Wellness Centre- Donna Pronishen discussed previous letter submitted by the tri- school area. Motion (3) Kathy Andersson moved that letter to the RM be resubmitted prior to council meeting on Nov.19.2nd by Caroline Smith. Carried.
Next meeting: Monday, Dec.7/09 @6:30 pm.
Meeting adjourned @ 9:45pm.

ACSL Minutes- Oct.5/09

SCI Advisory Council for School Leadership
OCT. 5/09
Meeting Minutes

Attendance: Gary Walker, Pat Ilchena, Monica Bigger, Kathy Andersson, Scott Faris, Chris Szun, Marcia Redekopp, Lisa Whyte, Roxanne Lapointe, Wayne Leckie, Paul Magnon, Donna Pronishen, Diane Duma, Gladys Hayward Williams, Mike Lawson, Nikki Bertrand, Ross Martin, Donna Walby Lawson, Caroline Smith.

Presentation by Naomi Kruse-- Manitoba Association of Parent Council (MAPC), on the “Roles and Responsibilities of Parent Advisory Councils”

Call to Order: at 6:36pm. by Chair Gary Walker , also Introduction of 2009/2010 ACSL Council :
Chair – Gary Walker
Vice Chair – Donna Walby Lawson
Secretary – Caroline Smith
Treasurer – Donna Pronishen
Student Council Rep. – Mike Lawson
Community member – Nikki Bertrand
Members at Large – Kathy Andersson, Ross Martin

Approval of Agenda: Motion (1) Kathy Andersson moved to add to the agenda, approval of May 20/09 Minutes.2nd by Mike Lawson, Carried.
Motion (2) Caroline Smith moved to accept the agenda.2nd by Mike Lawson. Carried.

Approval of Minutes: May 20/09 Motion (3) Caroline Smith moved to accept the Minutes. 2nd by Donna Walby Lawson. Carried
Sept.16/09 Motion (4) Donna Pronishen moved to accept the Minutes. 2nd by Kathy Andersson.Carried

Student Council Report: Mike Lawson reported that Rachel’s Challenge will be held on Oct. 28/09 during the day for the students. Parents and community will be invited that evening beginning at 6:30 pm. Road Hockey tournement scheduled for Oct.6/09 during lunch. A couch was donated to be used in the Grade 12 area of the cafeteria.

Principal’s Report: deferred by Pat Ilchena
Treasurer’s Report: Motion (5) Donna Walby Lawson moved to accept financial report.2nd by Ross Martin. Carried. Motion (6) Donna Pronishen moved to change signing authority of,any two of three members: Donna Pronishen, Gary Walker, Caroline Smith. 2nd by Ross Martin Carried.

Correspondence: Motion (6) Ross Martin moved to accept correspondence from SSD, and to apply for the $125.00 grant from SSD.2nd by Kathy Andersson. Carried.
Divisional PAC will be held Oct.20/09 @ 7 pm.
SSD Budget Submission will be held Nov.12/09 @ 6:30 pm.

Business Arising from Minutes: Presentation by SCI Administration on “SCI School Plan- Philosophical Framework and SCI Goals 2009-2010”.
Please see SCI Website for details of presentation.

New Business:
Date of Next Meeting: Monday, Nov.9/09 @ 7pm.
Adjourned @ 9:09pm.

ACSL Minutes - Sept.16/09

Springfield Collegiate Institute Advisory Council for School Leadership
September 16,2009
Meeting Minutes

Attendance
Parents/Community Members: Nikki Bertrand, Gary Walker, Kathy Andersson, Donna Walby-Lawson, Donna Pronishen, Caroline Smith, Tammy Burnham, Dana Stewart, Shaun Brooks, Elke Banting.Karen Carey
Students: Mike Lawson
Administration/Staff: Pat Ilchena, Monica Bigger, and Chris Szun
Guests: Diane Duma, Wayne Leckie, Naomi Kruse, Marilyn Kolody, and Christine Brooks

1.) Call to Order: Chair Gary Walker called the meeting to order at 7:05pm.
2.) Annual Elections: Due to previous commitment, the Annual Elections would be held immediately, Motion (1) Kathy moved, Donna seconded. All in favor, carried. Annual Election: Therefore introduction of MAPC reps, Naomi Kruse and Marilyn Kolody made by Gary. All previous council members with the exception of Roxanne LaPointe let their names stand for the 2009/2010 school years. Donna Pronishen along with Ross Martin put their name forth to join the SCI ACSL. Gary thanked the MAPC reps., and welcomed Donna and Ross to council. The ACSL will decide amongst the council the appointment of the various positions.
3.) Chairperson’s Report: Gary spoke encouraging words and appreciation towards the Superintendent Wayne Leckie as well as towards the Administrative Staff of SCI, thanking them for all their hard work last year. Gary went on to review a few of the positive changes that took place last year i.e.: implementing the no smoking policy, an increase to lunch monitoring was put in place mid-term, budget submission for improvements to the school, and supporting the students to make healthy choices. Gary also mentioned that a letter was sent to the Superintendent as well as Pat Ilchena in June, thanking them for their support, but also to review some of the issues and expectations that the ACSL want to pursue in the new school year. The ACSL would like to see an ongoing commitment and plan to eradicate bullying, improve communication with parents and students, by utilizing the school website, trevlac and synervoice, promote and utilize available services to their full potential i.e.; Public Health Nurse, and to expand our Peer Support services. Question about the number of lunch monitors available to the school, Chris Szun explained that SCI has funding for 7- one hour lunch monitors, so far the school has only 3 employed, SCI will continue to advertise for employment into these positions.
4.) Treasurer’s Report: Donna Walby Lawson submitted a certified and audited report. 2008 balance $613.71, interest 0.46, Sunrise School Division credit $125.00= balance $739.27, SCI Clipper advertisement for last year $40.00, therefore the closing balance as of Sept. 2009 is $699.21. Motion (2) Nikki moved, Gary seconded to accept Treasurer’s report, all in favor, carried.
5.) Approval of Agenda: Motion (3) Gary moved, Kathy seconded to accept Agenda, all in favor, carried.
6.) Student Council Report: Mike Lawson reported that the Student Council kept in touch through the summer to do some planning for the upcoming year, Mike presented council with a report as follows. Grade 9 day- Student Council was available to welcome the Grade 9 students on their first day. Free Freeze Monday- gave away freezes at lunch, Mike mentioned on the most part, student were very mindful of not littering. Selling of SPC cards $8.50 price, profit $2.50 all going to SCI Student Council, discussed the need to better advertise that the extra funds go directly to the Student Council, a definite selling feature for parents. Magazine Fundraiser- Sept.23 – Sept.30, proceeds go to Student Council, prizes for top fundraisers are laptop, or an I pod touch. Road hockey tournament- planned for end of September in the bus loop. E-mail for SCI Student Council president for better communication. Student Council is looking into getting gently used or new couches for the mezzanine area. Rachel’s Challenge presentation tentively planned to be at SCI on Oct.28/09, an evening event planned for the parents and community to attend. Student Council donating $3000.00. Discussion about the importance of advertising this event (Futures in Business class in charge of marketing). Rachel’s Challenge. Donna Pronishen mentioned getting community sponsors, since this will be a community event that includes SCI along with other schools in the area. Also suggested, was to perhaps have support available at the school the day of this event due to the sensitive issues that surrounds this presentation. Monica reassured the council that there would be counselling available after the presentation. Discussion about reinforcing with parents the importance that all students attend this presentation, Monica did mention that some “at risk” students may want to opt out, and that a parent note would then have to be submitted to the administration. Budget submission-Student Council requesting that gravel be put on walkway leading to the front door as it is always under water. There was discussion about the municipal property in the southeast corner of the parking lot, that perhaps with the RM. of Springfield involvement, that perhaps this could be made into a path as students are using this area as a walkway already. Due to time constraints it was suggested to put this forth as an agenda item. Motion (4) Kathy moved, Caroline seconded to put this issue as an agenda topic, all in favor, carried.
7.) Principal’s Report: Pat Ilchena discussed that the Synervoice activated Sept.15/09. Monica Bigger working on an electronic newsletter. Monica Bigger introduced the Public Health Nurse (Christine Brooks) she is available at the school every second Tuesday 12:30-2:30pm,and Teen Links at Kin Place Health Complex every Wednesday 2:00-6:00 pm, Christine explained her role within the school and the importance of all students requiring a signed consent by a parent or guardian prior to providing any type of service, other option is for the student to go to Teen Links- no consent necessary, this may be a problem, 85% of students are bussed to school, Monica Bigger to look into whether a new consent needs to be signed each year, or is the consent valid for four years? Christine mentioned that she is working very closely with the student council, and is presently working on a website. Discussion about how to get this information out to students and parents- morning announcements are made, Peer Support to be used, Christine will be part of the Family Studies and Health classes. Further discussion about the “consent form”, Wayne explained that this was brought in by the Sunrise School Division; some parents in the audience were not in agreement with this due to the fact that the students are not bringing the forms back. Motion (5) moved by Kathy seconded by Caroline, suggesting that the ACSL write a letter to Sunrise School Division to review this policy, and suggest an “opting out” consent may be more beneficial for our students. A suggestion was made, that this motion should perhaps include that the Public Health Nurse is in agreement to this motion. Therefore an amendment to this motion was made to include the endorsement by the Public Health Nurse. Moved by Kathy, seconded by Mike, all in favor, carried Maintenance work was done over the summer, hallways painted,6 exterior doors replaced, lockers (phase 3) to be replaced, IT items purchased, carpets replaced in 2 classrooms. School start up, population for this school year is 731 students, Donna enquiring about classroom sizes, Pat explained that for the core courses the average class size is 32 students. Some of the option courses a cap is put on, therefore the class size may be 14 students. Pat noted that in order to provide some of our options, it is important to maintain a fair size student population, otherwise we would lose these programs. Kathy questioned about “fire code”, Pat mentioned that SCI is at its maximum capacity, but in looking towards the next few years…community growth is showing that SCI population will be decreasing. Chris Szun reviewed H1N1, the Sunrise School Division met through the holidays, and policy and procedures are in place, staffs has been educated, students have already been educated in preparation for the flu season. Divisional Committee has been set up. Monica Bigger reported that she has been in contact with NEHA (North Eastman Health Assoc.) trying to get a AFM (Addictions Foundation) worker on a regular basis, Edward Schreyer School has a councillor full time, SCI would like to see this position as a job share with Edward Schreyer giving SCI a councillor part time. Christine has been in discussion with Jim McCarthy that perhaps “the basement” would be an appropriate location for an office to house these much needed resources in close proximity to SCI. Monica Bigger will give the ACSL an update on her discussions with Shelley Senkow (AFM). Hazing Incidents- 9 suspensions, also these students will be meeting with Pat –using these incidences as a learning opportunity for all the students, that this was very inappropriate behaviour. Parents in the audience were very pleased how this was dealt with by all administration, that this will hopefully set the tone for the school year,” restitution- an educational opportunity”. Kathy questioned if the administrative staff has done any planning in this regard? Pat Ilchena explained that, a survey will be done to indicate whether students feel safe at school etc, Peer Support is available, Rachel’s Challenge will be helpful, attempts made to have a welcome environment, education to staff to deal with incidents. Gary mentioned that the letter that was sent in June clearly stated that the ACSL wanted a comprehensive plan to eradicate bullying. Pat to have this ready for the next ACSL meeting.
ACSL would like to take this opportunity to thank Roxanne Lapointe for all her hard work as Secretary.
8.) Date of Next Meeting: October 5/09 @ 7pm.
9.) Adjournment: Nikki moved that meeting adjourn at 9:35pm

It takes a village to raise a child

The SCI Advisory Council for School Leadership (ACSL) meet every month in the school’s library, please see the SCI Website (www.sunrisesd.ca) for the date and agenda items to be discussed. The ACSL is to represent the parents within the school community, all parents and community members are welcome to attend.

Some of our accomplishments this past year have been:
-Supporting the schools efforts to remove smoking from the school property.
-The amount of hours allocated for lunch monitoring was increased.
-Presenting a budget submission to the school board, requesting such things as structural improvements to the school, an increase to staffing, and student services.
-Developing various strategies to promote healthy choices, and to provide a safe school environment.
-Supporting our Student Council to promote school spirit.

Please join other parents, community members, and meet with the administrative staff in a relaxed atmosphere.

We will be holding our Annual General Meeting, including elections
on September 16/09, @ 7PM. in the SCI Library. Nominations will be accepted at the AGM or call Nikki Bertrand @ 853-7594 to submit your nomination.

Parent Advisory Council for School Leadership

NEXT MEETING

Wednesday, September 16, 2009 @ 7 PM

SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child

Springfield Collegiate Institute Advisory Council

for School Leadership
April 20, 2009
Meeting Minutes

Attendance

Parents/Community Members: Nikki Bertrand, Gary Walker, Diane Walker, Kathy Andersson, Caroline Smith, Donna Walby Lawson, Ingrid Tomiak, Michael Tomiak,

Karen Carey, Roxanne Lapointe
Students: Mike Lawson
Administration/Staff: Pat Ilchena

1. Call to Order: Co-Chair Caroline Smith called the meeting to order at 7:03 pm.
2. Approval of Agenda: (Kathy) to omit 8b Public Health Nurse - Consent Letter
Motion (1) Nikki moved, Kathy seconded. All in favor, carried.
3. Approval of Minutes: Motion (2) Caroline moved, Donna seconded adoption of the minutes for March 2, 2009. All in favor, carried.
4. Student Council Report: Gym Blast was held on March 18th by Youth for Christ (Stonewall) – well received by students – organizers said it was a good group – probably be done again next year – looking into a scholarship, in the process of establishing criteria – planning a Spirit Week in May – two Grade 9 students suggested salad dressing week (French, Italian, House, Western etc.)
5. Principal’s Report: Parent Teacher Interviews, April 23rd – spring turnouts drop by 25% - looking at having a Wellness Day for Grade 9 and 10 students on May 15th – presentations on drugs and alcohol, gambling and a third to be announced – “Dead on Arrival” is the focus for the afternoon – Pier Support Group is helping out with stations and presentations – Kathy asked about parental support/involvement, suggested info on the website for those parents who would like to get involved – Social Justice League for Grade 11 and 12 students, video presentation – Grad, moved venue from Fort Garry Hotel to the Convention Center – more expensive – finalized number is $46.00 per ticket which is lower than three other schools that are using the facility – not much fundraising done – Newsletter, PAC item got missed, Pat apologized – May 11, Drama Production to perform at the Franco Manitoba Cultural Center, featuring “Voice and a Nose for the News” - evening production open to the public – contact office for tickets – May 1st, clean the community drive with students and teachers – no plans yet regarding area.
6. Treasurer’s Report: anticipated balance $739.06 – Gary still needs to sign – received $125.00 from Sunrise School Division Communication Fund – still owing money to Donna for Clipper Article - Motion (3) Donna moved, Caroline seconded to accept the report as presented. All in favor, carried.
7. Correspondence: cheque for $125.00 received from the Sunrise School Division Communication Fund – Sunrise School Division finalized the tax increase for 2009-2010 – MAPC newsletter – April 9 Highlights of SSD regular board meeting – Karen Carey asked for feedback from PAC members on the Highlights info – received fundraising letter from CT Custom Meats and Fundraising – Caroline suggested giving the info to Mike for Student Council – MAPC conference May 1st and 2nd – Kathy is planning to attend on the 2nd and will bring info/report to the next PAC meeting – Nikki suggested the Divisional PAC meeting location, date and time be posted on the PAC Website, Roxanne will post the information.
8. Business arising from the Minutes:
a) Evaluation of Smoke Free Policy: (Pat) area got flooded and was pumped out – once the area is dryer the Student Smoking Committee will clean it up – crossing the lane to and from the smoking area looks to be managed – exit door/entrance issues are better with warmer weather – a couple of students have been sent home for not using the smoking area – Community Police are more visible within the school – Pat is happy with the smoking policy/area and will report to PAC if necessary in the future – Grade 9 students are advised about the smoking Policy/area each September.
b) Public Health Nurse Consesnt Letter: no longer an Agenda Topic as it was sent out with the report cards.
c) School Lunch Monitoring: Gary received a phone call from Paul Magnon, Assistant Superintendent advising him SCI had only 4 hours of Lunch Monitor Supervision time – ongoing to put in future budgets – extra time was not in 2009-2010 budget – Kathy reflected on Mr. Leckie’s info that some students could monitor at lunch – Pat informed all that he has advocated down every possible path to obtain more time – it was suggested to bring it to Divisional PAC – (Kathy) why hasn’t the late budget submission for monitoring been addressed? – Caroline will write a letter to the Board of Trustees.
d) Adhoc Committee for Teacher Recognition Award: see Student Council Report
e) Safe Kids Week: see Principal’s Report.
f) Rachel’s Challenge: (Pat) expensive but need to pursue – looking at teaming up with SMS for 2010 – Kathy will talk to SMS PAC – requested that Monica forward the info to Kathy and Mr. Denica – Monies from SCI would come predominately from Student Council.
9. New Business: (Caroline) concerns regarding the Grade 9’s entering high school – what kinds of support are in place? – because this age is so impressionable, perhaps there is a need to buddy the Grade 9’s up with an older student – (Pat) Grade 9 Teachers are key – they take courses to understand the age group – could look at buddy system/pier support – Gary asked for feedback from Pat and the Teachers at the next meeting.
- Bleachers – none – Pat hasn’t had any word about new ones.
10. Date of Next Meeting: Wednesday, May 20, 2009 @7pm.
11. Motion (4) Kathy moved that the meeting adjourn at 8:37pm.
12. Motion (5) Communicated by email – Caroline moved, Nikki seconded to accept the letter to Sunrise School Division for a request to increase school lunch monitoring.

Parent Advisory Council for School Leadership
NEXT MEETING
Wednesday, May 20, 2009
@ 7 PM
SCI Library
Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child

DRAFT AGENDA
WEDNESDAY, May 20/09
@ 7:00 PM

1.) ATTENDANCE
2.) APPROVAL OF AGENDA
3.) APPROVAL OF MINUTES: April 20/09
4.) STUDENT COUNCIL REPORT
5.) PRINCIPAL’S REPORT
6.) TREASURE’S REPORT
7.) CORRESPONDANCE
8.) BUSINESS ARISING FROM MINUTES
a.) School Lunch Monitoring-Update & Implementation plan
b.) Adhoc Committee for Teacher Recognition Award
c.) Rachel’s Challenge-Update from Mrs. Bigger
d.) Peer support for Grade 9
e.) MAPC –Report
f.) Report re Divisional PAC Meeting
g.) Planning 2009/2010 Parent Advisory Committee AGM
9.) NEW BUSINESS
10.) DATE OF NEXT MEETING
11.) ADJOURNMENT

Divisional Parent Advisory Council Assembly

Date:
Tuesday, April 28, 2009
Time:
7:00 PM - 10:00 PM
Location:
Sunrise Education Centre MPR

Parent Advisory Council for School Leadership

NEXT MEETING

Wednesday, May 20, 2009

@ 7 PM

SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child

Springfield Collegiate Institute Advisory Council for School Leadership
March 2, 2009
Meeting Minutes

Attendance

Parents/Community Members: Nikki Bertrand, Gary Walker, Diane Walker, Kathy Andersson, Caroline Smith, Donna Walby Lawson, Ingrid Tomiak, Michael Tomiak, Karen Carey, Ingrid Wasylenko, Roxanne Lapointe
Students: Mike Lawson
Administration/Staff: Pat Ilchena, Monica Biggar, Chris Szun
Guest: Mr. Wayne Leckie

1. Call to Order: Chair Gary Walker called the meeting to order at 7:27pm.
2. Approval of Agenda: Kathy requested to add Consent Letter for PHN as well as Report from Budget Meeting under (7) Correspondence. Motion (1) Donna moved, Kathy seconded. All in favor, carried.
3. Approval of Minutes: Motion (2) Caroline moved, Nikki seconded adoption of the minutes for January 19, 2009. All in favor, carried.
4. Student Council Report: TV/Monitor in the main hallway is up and running with daily announcements, special events, pictures etc. – Gym Blast tentative date is March 16 – Blood Donor Clinic is March 9 – Ugly Sweater Day was ugly – Bring you own Mug Day went well – new couch for the Grade 12 area in the Library is still in the works – Monica spoke with Cathy Tymko, principal of the Edward Schreyer School, regarding the Rachel’s Challenge presentations that were given in Beausejour - reported to be a very positive presentation – the cost was $7,000 – Monica will be contacting Network 4 Change – in the preliminary stages.
5. Principal’s Report: (Pat) Student Registration Guide is ready – running sessions already – March 26th is the deadline for registration – High School Credits and Post-Secondary information session March 12 @ 6pm – Grade 8 Registration Orientation Session March 12th @ 7:30pm – met with Shelley Senkow and Ryan Neufeld and will be holding a Wellness Day in May targeting Grade 9 & 10 students – Kathy suggested Parental support on Wellness Day in May - will include date of next PAC meeting in a Synervoice as well as interim report dates and the deadline for registration
TREVLAC – staff will be able to use to query info and allow them to email school wide or individually (ie. School Newsletter, Class/Grade Events, communication between parents and teachers)
(Monica) Some Recent Student Activities Highlights
Citizenship Activities
- Urban Plunge field trip (awareness of poverty and inner city challenges) – 8 students
(Kitching)
- Youth Empowered Conference – human rights conference in Wpg – 4 students
(Frederiksen)
Aboriginal Academic Achievement grant activities (through Biindigeg)
- Ox Cart being built (heritage activity) – 10 students building, 4 students filming as part
of talent development (McCorkle)
- Foods workshop (Radchuk)
- U of W Powwow field trip this week (McCorkle)
Music Activities (LeClair)
- Fraser Linklater from the U of M worked with students for an afternoon
- Wind Ensemble and Senior Band performed at the Optimists Festival, followed by a workshop with one of the national adjudicators/guest conductors
- Band trip to Minneapolis in May
Extracurricular Sports
- Boys’ hockey team plays end their season this week (Wojcik/MacLean)
- Basketball teams are well into their seasons and involved in tournaments (Carriere,
McKetchen, Milks)
- Indoor soccer finishing up (Tardiff)
- Outdoor soccer (tentative) and rugby (Chagnon/Osler) and other extra-curricular sports
coming in Spring
Other
- 24 students Gr. 9-11 participated in the national Mathematics contests this past month
(Kitching)
- Students have had field trips to attend career symposiums and tours at the universities
and colleges (Loureiro/Suffield/McCorkle)
- Europe trip approaches – Spring Break (Frederiksen/Balinski/Hutton)
- Quebec trip in late Spring (Noordman)
- Grad planning is underway, more info will be out to grads shortly (St. George)
(Chris) Ms. Marie-Josee Morneau was the successful candidate for the position of the
Middle / Senior Years Program Leader – Tabatha Noordman has replaced her.
Mr. Leckie spoke about the program - What did you do in School today? - which is an
analysis of school perception by students – data collection by the Canadian Educational Association – info is obtained on how SCI students are responding to staff/team generated questions – this data can be shared with PAC once more is collected.
6. Treasurer’s Report: Balance as of March 2nd is $614.06 – Donna applied for the $125.00 from MAPC – signing authority not complete, Gary and Caroline yet to sign - Motion (3) Donna moved, Caroline seconded to accept the report as stated. All in favor, carried.
7. Correspondence: MAPC announced their Annual Conference – May 1st and 2nd with keynote speaker Kevin Cameron – (Motion 4) – Kathy moved, Nikki 2nd to put the Conference information on the PAC site. All in favor, carried.
8. Business arising from the Minutes:
a) Evaluation of Smoke Free Policy: (Pat) going well – area kept relatively clean – there are some issues with exit and entry into the school – encouraging students to use the front and back doors – (Mike) issues with some students crossing the lane and not watching for traffic – (Kathy) some kids may not be using the smoking area – no signs are posted regarding the School Division Smoking Policy – have parents been made aware of the Smoking Policies and the new smoking area – as per Pat and Chris there is info on the SCI Website.
b) Drug Awareness Presentation: See Principal’s report regarding Wellness Day.
c) School Lunch Monitoring: at present SCI is allotted 4hrs per day - Kathy asked about this at the Budget Meeting – apparently SCI has 5 positions at 1.5hrs and the use of Grade 12’s – Mr. Leckie reported that other schools do use Grade 12 students – the Division is looking into how the allocation of funding was decided – the goal is provide proper and safe supervision – students would require adequate training – if SCI has another 2 hrs to work with Mike suggested using multiple students as opposed to one or two.
d) Student Choice Award: (Mike) – the objective is to recognize the things a teacher does – had lots of positive feedback from Teachers and Students regarding same – Monica suggested a letter with signatures as opposed to a plaque – Mike will ask Student Council for input and perhaps form a committee to establish criteria
e) Student Credit for Volunteers: (Mike) ie. Student Council / Presentations / Pier Support / Youth Center – lots of students should get credits for their dedication – Monica advised that there is a Provincial Credit for Grade 9-12
9. New Business: Kathy attended the Budget Meeting – no change in the Mill Rate – very little monies to play with – lots of funds towards student programs – asked about Smart Boards, maybe if there is money at the end of the year – there is money allocated for SCI for new bleachers – Mr. Leckie reported it was a maintenance type of Budget.
- the article “An Opportunity of a Lifetime” in the Clipper regarding the Wellness Center was supported by 5 PACs including SCI – Mike emailed Donna Pronishen from the SMS PAC to see if the SCI Student Council could help – a survey was discussed with the Admin at SMS – Mike will contact Curtis Boughton regarding the survey that was done by SWARPC
- PHN (Gary) – PAC would like to support a program letter and consent forms with registration.
10. Date of Next Meeting: Monday, April 20, 2009.
11. Motion (4) Caroline moved that the meeting adjourn at 9:14pm.

Parent Advisory Council for School Leadership

NEXT MEETING

Monday, April 20, 2009

@ 7 PM

SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child

Parent Advisory Council for School Leadership
NEXT MEETING
Monday, April 20, 2009
@ 7 PM
SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child

Manitoba Association of

Parent Councils

Annual General Meeting and Conference

The Changing Face of

Parent Councils

Featuring Keynote Speaker

J. Kevin Cameron

Director of the Canadian Center for Threat

Assessment and Trauma Response

Friday, May 01, 2009

Saturday, May 02, 2009

Victoria Inn, Winnipeg

www.mapc.mb.ca

Springfield Collegiate Institute
Advisory Council for School Leadership
January 19, 2009
Meeting Minutes

Attendance
Parents/Community Members: Nikki Bertrand, Gary Walker, Diane Walker, Pearl Gauthier, Kathy Andersson, Caroline Smith, Donna Walby Lawson, Ingrid Tomiak, Michael Tomiak, Gladys Hayward Williams, Roxanne Lapointe
Students: Mike Lawson
Administration/Staff: Pat Ilchena, Monica Biggar

1. Call to Order: Chair Gary Walker called the meeting to order at 19:05.
2. Approval of Agenda: Kathy requested to add Lunch Activities under New Business 9b. Motion (1) Donna moved, Caroline seconded. All in favor, carried.
3. Approval of Minutes: Motion (2) Caroline moved, Nikki seconded adoption of the minutes for December 8, 2008. All in favor, carried.
4. Student Council Report: Upcoming Events – Ugly Sweater Day – Bring Your Own Mug Day - looking into buying a stereo for the cafeteria and couches for the Grade 12 area – discussion on parking plugs for students – Pat said it would be costly and that not all staff have plugs – AGENDAS - approx ¼ of the students use them – Monica stated that fewer would be ordered – Student Price Card (discount card) may be used as a fundraiser – looking for a
company to do Gym Blast at Spring Break - Candy Grams raised approx $50 – donated $100 to the Christmas Cheer Board – would like to invite the Father of a Columbine victim to speak at SCI – more info is needed and also need to team up with the Admin Staff because of the sensitive issues involved – Biindigeg Group monitor in hallway will soon be up and running
5. Principal’s Report: Exams start Friday, January 23rd – PD/Admin Day on Feb 2nd – second semester starts on Feb 3rd – working on registration guide for 2009-2010 – Grade 12 Psychology course is being researched as well as Grade 12 Business; they may not run due to conflicts with scheduling – looking at media courses to blend with content courses – very important that students take their time and put some thought into course choices and that they register before the deadline (mid March) – Louis Riel School Division presentation for the 2009-2010 Arts and Tech is on February 10 – Thanks to the parents for their efforts in establishing the smoking area – it has been a successful transition – it is used appropriately and is kept clean – there were lots of announcements regarding the new smoking area – students were also advised there was no need to loiter in the parking lot – received phone calls from parents of children in the Elementary School regarding the smoking area; concerned that their children have to walk through the smoke to get to school
– there is reduced traffic in the parking lot – Ryan Neufeld worked with Susan Suffield on the Manitoba Liquor Commission brown bag campaign regarding drinking and driving – Pier Support Group is involved in helping students make good decisions regarding drugs – Pat has communicated with Shelley Senkow (AFM) regarding a presentation on Drugs and Alcohol; this initiative is supported by the teachers – there will be an AFM information night on Drug Awareness hosted by a Hazelridge community member to be held at SCI; Kathy will get more information and email everyone with the details – report cards go home on February 5th.
6. Treasurer’s Report: Balance as of January 19th is $613.81 – Donna will arrange for the transfer of signing authority (Gary Walker – Chairperson / Caroline Smith – Vice Chair / Donna Walby Lawson – Treasurer) – still need to reimburse Donna for the SCI PAC meeting ads in the Clipper – there was no ad in the Clipper for this meeting, Donna will follow-up on this and place one for the next meeting – there are no issues with a transfers of funds to the Sabres Credit Union – Motion (3) Donna moved, Caroline seconded to accept the report as stated. All in favor, carried.
7. Correspondence: received a brochure on Signage from Image Signs – discussion on Trevlak (batch email communication) – Pat advised that staff and the Tech department were making progress – Gary received an email from Barb Zawada regarding the Program Leader position – Monica reported interviews were this week and that all applicants were internal so once the candidate is selected their position would have to be filled – Gladys informed all of the Springfield Youth Parliament on March 6 & 7 at the United Church in Oak Bank.
8. Business arising from the Minutes:
Late Budget Submission for an increase of School Lunch Monitors: Submitted for the December 18th meeting – Gladys reported that it opened up discussion at the Division meeting and it would be up for more discussion at the next meeting – formula based staffing would benefit SCI – Gladys will ask at the next Division Meeting to update or respond to the SCI PAC regarding this submission – Public Budget Meeting is Thursday, February 26th at 6:30pm at the Sunrise Education Center.
Submission of Grant Proposal: Regarding Gym Bleachers – Kathy had information on a grant which didn’t seem appropriate for the cause – need to gather more information on other grants – it was suggested to investigate a 50/50 grant with School Division dollars – Kathy will talk to Sean Brooks, who is involved with the Field of Visions, and update PAC at next meeting.
Bullying Presentation: Mike said it was very informative – he also covered self image and school etc. – should be done yearly – Robyn was unable to assist - Kathy attended and said Mike did an awesome presentation – very dynamic with power point – had the kids attention – Pat spoke afterwards – students showed a lot of enthusiasm with a student leader – Gladys heard positive feedback from Karen Carey who had attended.
9. New Business: Lunch Activities – Kathy stated that some kids are very bored in winter and was curious about what other High Schools do – at lunch the Band Room is full, there are intramurals, chess, yoga, Student Council and Teacher led activities – exam prep will take away from Teacher led activities – Caroline had information on Youth Support Services for Teens on the second Wednesday of the month with Public Health Nurse, Tracy Ward at Kin Place – this is funding related so attendance is needed – Tracy is at SCI every second Tuesday – information/permission letters went home with approximately 130 replies.
Teacher award submitted by students at year-end: suggested by Caroline to prompt school spirit – perhaps a plaque on Awards Day – students voting – Monica suggested recognizing different teachers every year – Gary suggested Mike take to Student Council for discussion – more discussion at the next meeting.
10. Date of Next Meeting: Monday, March 2, 2009.
11. Motion (4) Caroline moved that the meeting adjourn at 9:02pm.
12. Motion (5) Communicated by Email Kathy moved, Caroline seconded to accept motion to support an article to the Clipper for the development of the Wellness Center on school property. All in favor, carried.
13. Motion (6) Communicated by Email Caroline moved, Kathy seconded to accept the Clipper article that has been written up by Donna Pronishen (Chair-SMS PAC).

Parent Advisory Council for School Leadership

NEXT MEETING

Monday, March 2, 2009

@ 6:30 PM

SCI Library
Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child

DRAFT AGENDA
Monday, March 2, 2009
6:30pm at SCI Library

*** 6:30 – 7pm Presentation by Tracy Ward PHN ***

1) ATTENDANCE
2) APPROVAL OF AGENDA
3) APPROVAL OF MINUTES: JAN 19/09
4) STUDENT COUNCIL REPORT
5) PRINCIPAL’S REPORT
6) TREASURE’S REPORT
7) CORRESPONDENCE: MAPC
8) BUSINESS ARISING FROM THE MINUTES
a) Evaluation of Smoke Free Policy
b) Drug Awareness Presentation for Students
SCI / SSD Drug Policy?
c) School Lunch Monitoring
d) Student Choice Award
e) Student Credit for Volunteering
9) NEW BUSINESS
10) DATE OF NEXT MEETING

11) ADJOURNMENT

Parent Advisory Council for School Leadership
NEXT MEETING
Monday, March 2, 2009
@ 7:00 PM
SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child.

Meeting Minutes - Dec 8

Springfield Collegiate Institute Advisory Council for School Leadership
December 8, 2009
Meeting Minutes

Attendance

Parents/Community Members: Nikki Bertrand, Gary Walker, Diane Walker, Pearl Gauthier, Kathy Andersson, Caroline Smith, Donna Walby Lawson, Jani Roznik, Ingrid Tomiak, Ruth Rob, Roxanne Lapointe
Students: Mike Lawson, Erika Rob
Administration/Staff: Pat Ilchena, Chris Szun
Guests: Wayne Leckie

1. Call to Order: The meeting was called to order by Chair Gary Walker at 19:05.

2. Approval of Agenda: Motion (1) Donna moved, Caroline seconded. All in favor, carried.
3. Approval of Minutes: Motion (2) Caroline moved, Mike seconded adoption of the minutes for November 3, 2008. All in favor, carried.
4. Student Council Report: Fundraising events for the Christmas Cheer Board:
- Santa Candy Grams - Student Council matching the contributions/donations
- 3rd to 10th selling candy canes and chocolate goodies
- 11th and 12th picture with Santa - $1.00 per picture
Also playing Christmas music during the lunch hour – $1600.00 was raised for the Children’s Hospital at the 70’s and 80’s Dinner and Dance.
5. Principal’s Report: Christmas Events: students and staff are putting together 22 hampers for needy families in the community – December 9th Pancake Breakfast, money raised will
pay for the turkeys for the hampers.
Budget Request: a lot of money requested for Student Support Staff at SCI – want staffing in place so the student numbers in the core courses can be manageable – funding for maintenance is always a challenge for the Division - Budget will be finalized in March 09
- Mr. Leckie elaborated on the Budget and its breakdown- Chris Szun – discussed the exam schedule - Provincial Standards Tests (English, Math and Science) January 6-9, all other exams start on January 19th - the schedule will be posted the week of December 15th .
- Pat will be away for 7-10 days starting January 6, 2009 – Springfield Sabres High School Hockey Team will play a league game on December 17th at 1:30pm with all proceeds going towards the Cole Plaseski Scholarship Award.
6. Treasurer’s Report: Balance as of December 8th is $613.81 – Nikki and Donna are in the process of transferring the PAC account to the Sabres Credit Union – Diane Duma gave Nikki the SCI PAC Treasurers binder, which includes past statements and the cheque book, Nikki will in turn hand it over to Donna – the minutes will show we have the books - Motion (3) Donna moved, Kathy seconded to switch signing authority – new signing authority for 2008/2009 is Gary, Donna, Caroline. All in favor, carried.
7. Correspondence: None
8. Business arising from the Minutes:
Budget Submissions: Caroline briefly went over the topics – Mike reported on Student Councils proposals – Jani had questions/concerns regarding future plans for expansion to SCI or development of another school – Mr. Leckie advised there would be more long term planning with the School Board with regard to student population projections in the upcoming years – Kathy asked how much lunchtime supervision there was and stressed her concerns regarding the importance of more supervision – Pat reported there are two people covering two timeslots 11am-1pm & 12pm-2pm – Pat is limited because of funding and presently there are 4 hours of staffing time for lunchtime supervision – Gary suggested that Caroline add the lunchtime supervision to the Budget Submission as a late submission requesting it be returned to 8 hours of staff time or formula driven – Mike suggested that students supervise and as per Pat this is already happening, indirectly.
Smoking Policy /Drug Awareness Committee update: the committee met on December 2nd with students, Constable Doug Ashton, Public Safety Officer and Karen Lalonde – three options were presented – Option 1: move smoking area off school property to public property between the school and residences to the south of the School.
Option 2: move smoking area off school property to public property between the school and the Public Safety Office.
Option 3: NO SMOKING ON SCHOOL PROPERTY

All groups agreed on Option 2 with some alterations needed to the property fence to provide an opening for smokers further back from the public street – better monitored by staff and Public Safety Office – Pat stated that the students involved in this process were happy they were given a voice – Kathy has concerns as to how it would be monitored to ensure success– Melanie has provided Pat with Pamphlets on smoking to be included with the next report card - Motion (4) Caroline moved, Kathy seconded, be it resolved, that in order to comply with Sunrise School Division and Provincial Legislation, the Smoke Free Policy will be implemented and continuously monitored effective January 5, 2009. We will be evaluating its progress in our upcoming meetings through the year. All in favor, carried. – Pat will notify the Principal’s of the Elementary and Middle School – SCI PAC will notify the Elementary and Middle School PACs and there will be a notification for the Parents/Guardians and students at large on the Website.
Parent Communication: regarding making adjustments to the PAC meeting format – decided to leave as is, no changes.
AFM Presentation: Shelley Senkow to be invited to SCI – both SCI Staff and Shelley are interested – Pat is in the process of communicating with Shelley regarding information to be presented and presentation dates – this is ongoing – Pat will keep the PAC informed.
Bullying Presentation: Mike’s presentation on bullying is scheduled for Wednesday, December 10th at 9am with the Grade 9 class – Robyn Bronk will also participate – there will be no teachers present – Mike will have a report at the next PAC meeting.
9. Open Forum: Pearl commented on how touching and beautiful the Remembrance Day Service was and Gary also it was moving and well done and the behavior of the student body was to be commended – Caroline thanked Superintendent Wayne Leckie for attending.
10. Date of Next Meeting: Monday, January 19, 2009.
11. Motion (5) Nikki moved that the meeting adjourn at 8:57 pm.

Parent Advisory Council for School Leadership

NEXT MEETING

Monday, January 19, 2009

@ 7:00 PM

SCI Library

Here is an opportunity to connect in a positive and productive forum, and to ensure the best educational experience for your child.

DRAFT AGENDA Jan 19

MONDAY, January 19,2009
7:00 PM. @ SCI
1.) ATTENDANCE
2.) APPROVAL OF AGENDA
3.) APPROVAL OF MINUTES: December 8,2008
4.) STUDENT COUNCIL REPORT
5.) PRINCIPAL’S REPORT
6.) TREASURE’S REPORT
7.) CORRESPONDANCE
8.) BUSINESS ARISING FROM MINUTES
a.) Late budget submission for an increase of school lunch monitors.
b.) Evaluation of the Smoke Free Environment Policy
c.) Drug Awareness presentation
d.) Submission of grant proposal (deadline Feb.2009)
e.) Bullying presentation
9.) NEW BUSINESS;
a.) Teacher award submitted by students at year-end.
10.) DATE OF NEXT MEETING
11.) ADJOURNMENT