Meeting Minutes Dec 4

Springfield Collegiate Institute Advisory Council for School Leadership

December 4, 2007

Summary of Minutes

Attendance

Parents: Nikki Bertrand, Roxanne Lapointe

Administration: Monica Biggar (Vice Principal), Pat Ilchena (Principal)

Items discussed were the Physical Education Program that will be introduced in Sept of 2008 and the School Budget.

Nikki will submit a letter to the Division advising them that the SCI PAC will be using a different approach this year and would like to simply support the SCI Admin. Staff in their proposal.

No date set for next meeting.

Meeting Minutes Nov 6

Springfield Collegiate Institute Advisory Council for School Leadership

November 6, 2007

Meeting Minutes

Attendance

Parents: Nikki Bertrand, Roxanne Lapointe

Administration: Monica Biggar (Vice Principal)

The minutes from previous meeting (October 2/07) were approved.

Administration Report

Around the school:

• All Gr. 9s will be attending Take Our Kid to Work Day tomorrow (Nov. 7^th). Teachers, esp. Randy Cielen, assisted all 196 students in finding a work placement!
• Teacher planning meetings regarding students at risk Gr. 9-12 will be held Nov 7^th. While Gr. 9s are away.
• JV boys and girls volleyball teams are playing in the semi-final match this evening.
• Hockey program underway – a learning process for all of us!
• 42 Band students are planning a performance trip to Ottawa in spring with B. LeClair.
• Some newer clubs: Guitar club, photography club, journalism club, debate club – guitar and photography clubs are initiatives of our talent development teachers C. Walker and S. Suffield.
• We were very proud of several of our students who performed for all divisional staff as part of an “Imagine a School” presentation on Oct. 22^nd.

Follow-up to previous discussions:

Computers and computer labs are up and running, still some issues with software.

• Attendance letters were sent out to all parents prior to Synrevoice system being up and running again.
• A school team is attending a Phys. Ed/Health Ed Gr. 11 and 12 two day workshop with Manitoba Education Nov 21-22. We are hoping to get some concrete suggestions and support on how to implement the new credits that will be required.

Information:

• 1^st term reports and newsletter go out next week (Nov 14^th). PAC is welcome to submit an ad or brief article.
• Pancake breakfast invitation, Nov 28^th (tentative), 9am – 10am. Trustees, bus drivers, staff, students, parents invited.
• Budget submissions have been requested from schools – PAC will be invited to submit as well. Please consult with Pat prior to submitting requests.
• Remberance Day Assembly Friday, November 9 at 11am. (Jim Osler’s class will be doing a presentation on Afghanistan.

Financial Statement

Presented by Nikki – balance to date $613.06.

Browsed and discussed PAC correspondence – Rainbow Society Fundraiser (March 08)

- MAPC

- MB’s Celebration of Excellence in teaching

- Changes to Senior Years Grad requirements.

Next Meeting – December 4^th at 4:30pm.

Meeting Minutes Oct 2

Springfield Collegiate Institute Advisory Council for School Leadership

October 2, 2007

Meeting Minutes

Attendance

Parents/Community Members: Gina Borschaw, Diane Duma, Nikki Bertrand, Jack Boughen,

Gladys Hayward Williams, Roxanne Lapointe

Administration: Pat Ilchena (Principal), Monica Biggar (Vice Principal),

Chris Szun (Vice Principal),

Principals Report

• New parking lot lighting has been installed, along with fencing and electrical hook-up.
• A new bank of lockers has been added and Phase 3 of T-bar ceiling has been completed.
• The top half of the gym was painted and the outside of the building.
• The overall feel in the school is positive and cleanliness from students is happening.
• Grade 9’s were well received, are feeling comfortable and the Grade 12’s are helping.
• There is no Synervoice and is not known when it will be available.
• On November 21 and 22, Pat Ilchena, Paul Fust and L. McKetchen will attend a meeting with other schools and Manitoba Education regarding the Phys Ed. Program.
• 30 Credits will now be required for Graduation with no additions to staffing.
• Enrollment at 711 students.

Open Forum

• Concern that students are restricted with regards to the optional courses available.
• Louis Riel Arts and Tech Center – reports of it being a good program.
• Computers were down for the first 3 weeks of school due to a problem with Networking configuration – this was a huge issue for all users (students, staff and Administration). There were concerns regarding the lack of communication between Divisional Office and Parents. The Computers are now up and running – on the agenda for November PAC Meeting.
• There wasn’t a Senior Boys Volleyball Team because there was no coach – suggested that communication was needed within the Parent community in order to recruit coaches and perhaps a screening process needs to be in place – also suggested that a School Volunteer Involvement form could go out with registration in June.

Gladys reported that in July of 2006 the School Board set aside $200,000.00 for school grounds in the Division, which would include Springfield Recreation, 6 Schools and 3 Colonies.

Next Meeting – November 6 at 7pm in SCI Library

Meeting Minutes

Springfield Collegiate Institute Parent Advisory Council Minutes
Summary of March, April and May 2007 Meetings

March 2006 – Nikki and Roxanne were the only persons in attendance. No meeting held.

April 2006 – Pat Ilchena, Monica Biggar, Chris Szun, Nikki and Roxanne attended.

Outdoor Lighting – On hold. The School Division Secretarty/Treasurer is looking at improving lighting in several schools in the Division.
Cafetria – Healthier menu items are being offered. Possible renovations over the summer.

May 22nd next meeting.

May 22, 2007 – Pat Ilchena, Chris Szun, Nikki and Roxanne attended. Ideas and plans to attract more parents to PAC meetings.

Meeting Minutes Feb

Springfield Collegiate Institute Advisory Council for School Leadership

February 28, 2007

Meeting Minutes

Attendance

Parent/Community Members: Nikki Bertrand, Diane Duma, Roxanne Lapointe

Administration: Pat Ilchena

Student: Cody Hudson

Administration Report

• Pat spoke about Student Council and how they are focused on Community and School spirit.

• Career Development Seminar enlightened staff on the need to help kids understand what their passions and interests are in regards to career planning.

• Presented the Registration Handbook for 2007-2008

q Includes environmentally friendly comment on returning the handbook to school once the registration process is completed.

q Home Ec 40g focusing on nutrition and the preparation and presentation of food.

q Projects for renovations in the Canteen and changes to the menu are in process as well as planning for future with Canteen staff and students.

• Blood Donor Clinic is on Monday, March 5^th.

SCI Student Council President, Cody Hudson was in attendance to present a Student Council Campaign to PAC. The campaign involves a collaboration of schools (SCI, SMS and Oak Bank Elementary) and Community for a Spring Carnival to fundraise for a digital sign. The proposal was well accepted by all present.

Agenda Topics

- Grade 8 Orientation night – Pat suggested Nikki be present at the Orientation and that he would introduce her as the SCI PAC chair person to let new parents know that there is a PAC active in the school.

- School Planning – May 18^th – the plan, with staff involvement, is to invite parents from different areas of school to be involved in the planning process. Discussed the possibility of using Synervoice to invite parents for the school planning day (as a tool to increase access to all parents).

- Outdoor Lighting – Pat is working with John, the Maintenance Supervisor, and plans are in the works. Roxanne spoke with Chris from C & C Electric and obtained some ball park figures regarding the lighting:

Parking Lot - two 1000-watt metal halide fixtures - $300 - $400 per fixture plus installation.

Entrance Lane – two 150-watt metal halide fixtures - $200 - $300 per fixture plus installation.

- Code of Conduct is supposed to be reviewed annually but hasn’t been completed.

- Volunteer needed for Shaloam Mission. Mr. Kitching will still organize but needs a Parent Volunteer.

- Mr. Osler had some grant forms for the “Field of Vision” that needed a PAC member signature. Nikki signed the forms.

Open Forum

Marian McGurran-Scott will offer Scott’s Boat Safety Course again this year.

Meeting ended at 9:10 p.m.

Next meeting scheduled for March 20, 2007.

Meeting Minutes Jan 16

Springfield Collegiate Institute Advisory Council for School Leadership
January 16, 2007
Meeting Minutes

Attendance

Parent / Community Members: Joan Charles, Gladys Hayward Williams, Nikki Bertrand, and Roxanne Lapointe

Administration: Chris Szun

Administration Report

Chris had a positive report regarding the Preliminary Staffing Budget for 2007-08. One point in particular is increased funds for staffing because of the Level 2 and 3 students expected for 2007-08.
There is a staff communication team working on Website daily info. As well there will be additional Website training for staff.
Exams
- Grade 9 – 12, January 25 – February 1
- Provincial Pilot Math Practice Exams
- Provincial English Practice Exams (completed)

Financial Report: Balance of $962.98

Agenda Topics

Chris informed the group about the procedures in place regarding forms and notices for parents/guardians for sporting events (league and tournament) and field trips (day and extended). He will speak to Phys. Ed Coaches and staff regarding the procedures.

Roxanne expressed concerns that not all student marks were being posted on the Internet. Chris advised that the teachers will receive training in this area and then perhaps more marks would be accessible via the Internet.

As per Chris, Mr. Ilchena advised the Division Maintenance Supervisor that outdoor lighting would be a topic on the Agenda at the PAC meeting. Roxanne spoke with Andy Robak (Caretaker – Springfield Arena) regarding the outdoor lighting there and he in turn referred her to C & C Electric for prices on the work done at the Arena. No additional info at meeting time.

Status on Code of Conduct – Nikki will speak to Pat to find out more info on this issue.

WOW – Nikki received emailed info from Mr. Jacobs. Part of the email is as follows:
“We are a group of teachers that for the past two and a half years have been working towards improving the layout, organization and overall appearance of the school. Our mandate is to dream practically. We consider only the improvements that we as staff members and students could have control over. Although large capital expenditures such as improved hallway lighting, painting and new lockers have been part of our wishes, they are outside of our group’s mandate.”
Little Black Book” – received correspondence from Heather Stevenson, opposition for the NDP Party. According to Gladys the School Division will be discussing the book once it is delivered. SCI PAC is not in favor of the book being distributed to students and the Administration is aware of their concerns.

Open Forum

Nikki had info from Diane Duma regarding the Phys. Ed. Guest Speaker, Dr. Dean Kriellaars. Dianne will be contacting Dr. Kriellaars to arrange a time for him to speak at SCI. Excess funds from the amalgamation, that have been passed on to the SCI PAC, will be used to pay for this speaker. Other neighboring school PACs will be notified and invited to attend. Motion moved by Roxanne to sponsor this event / Nikki 2nd.

Public Budget Meeting – February 20th

Next Meeting tentatively scheduled for Tuesday, February 27, depending on arrangements made for the Guest Speaker.

Meeting adjourned at 8:45 p.m.