Minutes

SCI Parent Advisory Council for School Leadership

October 17, 2011

Attendance: Ross Martin, Kathy Andersson, Jodi Handoga, Pam MacDonald, Pat Ilchena, Bob Welsh, Monica Biggar, Suzanne Suffield, Lauren MacDonald, Sarah Steinbart,

1. Call to Order at 7:03 pm by Ross

2. Approval of Agenda: Motion (1) by Pam, 2^nd Kathy. Carried.

3. Approval of Minutes: September 26, 2011: Motion (2) by Pam, 2^nd by Jodi. Carried.

4. Student Council's Report: Student Council Representative position is still open, however, Ross did have a report from Faith Gushulak, Grade 11 Student Council Representative, that the student council was working on Halloween dance and speakers for this year. Magazine fundraiser information went out today.

5. Chairperson's Report: >Ross has visited the Oakbank Credit Union to have his name added and Donna Walby-Lawson's name removed as signing authority. >Ross attended the Bus Community meeting held by the Transportation dept. The enforcement of the 1.6 km rule caused significant backlash so it was dropped for this year. Community meetings are being held to reach a solution for next year. Problem with grandfathered students. Looking for solutions. November 15 is follow up meeting.

6. Principal's Report: > 6 trustees visited school today for walk around tour to see changes that have been made. >Pat discussed additional changes that will need to be made to the school, ie. Power mech room, Grooming room area, Science labs upgrades. >Bus garage might move to Beausejour leaving empty building for high school to use. >Monica presented the SCI Staff Learning Team Plans for 2011-2012. The two main goals include 1) Developing skills that enhance lifelong learning and student understanding of learning processes and strategies and 2) Developing a more positive learning environment through a focus on promoting tolerance, a culture of caring, and improving the sense of belonging and inclusion in the school. She also discussed student activities related to the school goals. The classroom that we were in gave some concrete examples of some of the learning processes used and the student's outcomes. Monica left the door open for future discussions surrounding the Learning Team Plans. >Pat revised the number of students enrolled at SCI to 609 students.

7. Treasurer's Report: Kathy stated our balance has been $240.34 for the past 6 months. Motion (3) by Kathy to accept report, 2^nd by Pam. Carried. Parent council has received it's annual $125 from Sunrise School Division.

8. Correspondence: > Thank you notes received from band scholarship recipient and Field of Visions representative. > Thank you notes made out to prior year's executive council members that have stepped down. > Excellence in Teaching Awards were forwarded to Executive meeting.

9. Business arising from Minutes:

• Field of Visions: > AGM held with election of officers. > Motion (4) to make Kathy SCI's parent council representative for FOV by Pam, 2^nd Jodi. Carried. > Board has approved Mr. Ostler and students to hire professional fundraiser. > Next meeting on 24^th.

• SPPA: >AGM has been held. >Peak of the Market fundraiser started today. Concert dates have been set for SMS but working on for SCI. To be announced. > Kathy has submitted grant for stage lighting.

• Learning Teams direction: See above under Principal's Report.

• Lunch Monitor Update: Down to 2 full time and one part time workers.

10. New Business:

• Membership in MAPC: Motion (5) to move to Executive meeting by Pam, 2^nd by Kathy. Carried.

• Review of Divisional Code of Conduct meeting: Kathy and Bob attended. The meeting was a recap of what teachers, administrators, parents and students have been saying. This will be taken forward to Board of Trustees. Kathy believes the parents concerns were accurately captured. Kathy asked Wayne Leckie, superintendent, what the next step would be. The recommendations will then be forwarded to the Board of Trustees.

• Survey results: According to Pat, Wayne will use the information to obtain divisional data and to help specific schools with specific issues identified by the survey. SCI has generated their own survey for it's students. The ProActive report wasn't very helpful for SCI specifically.

11. Date of next meeting: November 21, 2011 at 7:00 pm in school library

12. Adjournment: Motion (4) at 9:00 pm by Kathy, 2^nd Jodi. Carried.

Springfield Collegiate Institute Advisory Council for School Leadership
Financial Report

October 17, 2011 - November 21, 2011

Chequing Non-Profit Organization
October 17, 2011 $240.34

Income
October 18, 2011 PAC funds from SSD $125.00

Balance
November 21, 2011 $365.34

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday, November 21 at 7:00 pm in the school library. The meeting's agenda is posted below.

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)

Monday, November 21, 2011 @ 7:00 pm

SCI Library

1. Call to Order

2. Approval of Agenda

3. Approval of Minutes: October 17, 2011

4. Chairperson's Report:

5. Principal's Report:

6. Treasurer's Report:

7. Student Council's Report:

8. Correspondence:

• Fundraiser information

• MAPC Newsletter and registration form

9. Business arising from Minutes:

• Field of Visions

• SPPA

10. New Business:

• Ideas for engaging parents in 21^st century learner's brain

11. Date of Next Meeting:

12. Adjournment

Minutes

SCI Parent Advisory Council for School Leadership

September 26, 2011

Attendance: Ross Martin, Kathy Andersson, Donna Walby-Lawson, John MacDonald, Pam MacDonald, Pat Ilchena, Bob Welsh, Monica Biggar, Suzanne Suffield, Dorraine Wachniak, Diane Duma

1. Call to Order at 6:50 pm by Ross

2. Approval of Agenda: Motion (1) by Kathy, 2^nd John. Carried.

3. Approval of Minutes: May 30, 2011: Motion (2) by Pam, 2^nd by John. Carried.

4. Principal's Report: > Pat told us that the number of students is down to 630 from 680 last year. > A number of improvements were made to the school over the summer including roof repairs, brick pointing, hallway lighting improved, rooms and exterior doors painted, front entrance overhang reduced in size and new lettering out front. > The school board's budget process has started. Our letter to the school board requesting school improvements will need to be prepared before December. > Important dates: Sept 29: Meet the Teacher and Awards Night; Sept 30: EIS Data Collection date; Oct 3: Divisional Code of Conduct 1-4 pm at the Education Centre; Oct 5: Interim Reports sent home; Oct 7: Divisional PA Day No School; Oct 10: Thanksgiving No School; Oct 19: Picture Re-Take day; Oct 27 School Dance 3:30-6:30; Nov 2: Mid-Term Reports sent home. > SCI website is moving back to divisional platform. > The Learning Teams have just started meeting. Pat says that in October he'll summarize the team's directions.

5. Correspondence: Pam shared with the group the following documents: >Superintendent's 2011 Sunrise Divisional Message. >Dates of Fall Divisional PAC Meeting, Public Budget Meeting and Spring Divisional PAC Meeting. >Memo from Wayne Leckie regarding Oakbank Area Bus Pick-up. >Memo regarding new positions of school trustees. >Letter from Manitoba School Boards Assocation regarding upcoming Provincial elections. > Two e-mail motions passed in June, 2011: Motion (3) made by Ross to submit to SCI administration the parent information/nomination form prepared by Kathy. This form would be included in the mailing to parents of students attending the 2011-2012 school year. 2^nd by Pam. Carried. > 2^nd email motion made in June, 2011: Motion (4) made by Ross to include information about parent council in June newsletter. 2^nd by Pam. Carried.

6. Motion (5) made by Pam MacDonald, Secretary, to remove Donna Walby-Lawson, past Chair, and add Ross Martin, current Chair, to signing authority on S.C.I. Parent Advisory Council account # 116608, thus making current signing authorities as follows: any two of the following to sign: Ross Martin, Chair, Kathy Andersson, Treasurer, Pam MacDonald, Secretary. 2^nd Kathy Andersson. All in favour. Motion Carried.

7. Adjournment: Motion (6) at 7:43 pm by Kathy, 2^nd John. Carried.

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday,October 17 at 7:00 pm (Note the time change) in Room 6 (Note the location change). The meeting's agenda is posted below.

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)

Monday, October 17, 2011 @ 7:00 pm

SCI Library

1. Call to Order

2. Approval of Agenda

3. Approval of Minutes: September 26, 2011

4. Student Council's Report:

5. Chairperson's Report:

6. Principal's Report:

7. Treasurer's Report:

8. Correspondence:

• Thank you notes received and to be sent

• Excellence in Teaching Awards

9. Business arising from Minutes:

• Field of Visions

• SPPA

• Learning Teams direction

• Lunch Monitor Update

10. New Business:

• Membership in MAPC

• Review of Divisional Code of Conduct meeting

• Survey Results: Ask administration about actions taken from statistical data results

11. Date of Next Meeting: November 21, 2011 at 7:00 pm in school library

12. Adjournment

Minutes

SCI Parent Advisory Council for School Leadership

May 30, 2011

Attendance: Pam MacDonald, John MacDonald, Pat Ilchena, Bob Welsh, Donna Walby-Lawson, Doraine Wachniak, Ross Martin, Kathy Andersson

Talent Development Presentation by Marijka Collier

1. Call to Order by Donna Walby Lawson at 7:10 pm

2. Approval of Agenda: Motion (1) by Ross, 2^nd by Pam. Carried.

3. Approval of Minutes: March 21, 2011: Motion (2) by Ross, 2^nd by John. Carried. April 25, 2011: Motion (3) by John, 2^nd by Doraine. Carried.

4. Student Council's report: No report.

5. Chairperson's report: > Donna explained to the administration about our proposed resolution to MAPC, MAPC's refusal of our resolution and our meeting with Marilyn Kolody of MAPC. > Donna and Doraine attended MAPC's AGM. > Donna communicated to SCI administration ACSL's position regarding smoking: 1) To close off the side fence opening and 2) to make the front east-side hall doors emergency use only.

6. Principal's report: > Body Image presentation proved to be a moving experience for student body. > Exam week scheduled for June 16-23. > Report cards come out June 29, 12:30 to 2:30 pm. > Graduation scheduled for June 28.

7. Treasurer's report: Financial report submitted for March 1- May 30, 2011. Motion (4) to accept by Kathy, 2^nd by Ross. Carried.

8. Correspondence: > Proactive survey received and filed. > Highlight of minutes from SSD Board meeting shared regarding SCI and FOV.

9. Business arising from minutes:

• Board of Trustees Presentation of April 8, 2010: Ross, Kathy and Donna attended Code of Conduct meeting at SMS. They discussed bullying and how to deal with it consistently across the school division. Also discussed dress code for boys and girls. Also discussed the inconsistency between schools and teachers regarding the use of electronics, ie, cameras and cell phones. All Code of Conduct meetings are being recorded and information will be compiled for SSD.

• Field of Visions: > SSD school board has approved FOV to proceed with securing corporate sponsorship. > SCI administration concerned regarding the volume of work involved with this project and has asked SSD to take financial responsibility for the project.

• SPPA: >Concerts and BBQ's in full swing at SCI and SMS this week. > Group will be supporting the drama program at SMS with a bake sale. > SPPA will also be purchasing lighting equipment for future school concerts with pancake breakfast fundraiser on Sat. June 18.

• MAPC Resolution: 5 motions were made and passed via email by the executive board:

> Motion (5) made by Ross, 2^nd by Kathy to submit to MAPC Board Members the following documents: 1. SCI ACSL's originally proposed resolution; 2. MAPC Board's response to SCI resolution; and 3. Letter to MAPC regarding our response to MAPC's denial of resolution. Carried. > Motion (6) made by Kathy, 2^nd by Ross to submit the same three documents to the SSD Board of Trustees including a cover letter. Carried. > Motion (7) made by Ross, 2^nd by Kathy to have Donna and Doraine be the two SCI ACSL representatives to MAPC 2011 AGM. Carried. > Motion (8) made by Kathy, 2^nd by Ross to forward a list of characteristics that the SCI ACSL would like to see in any potentially new administrators to Wayne Leckie. Carried. > Motion (9) made by Kathy, 2^nd by Ross to submit a letter to MAPC board accepting their invitation to meet with them after their June scheduled Board meeting. Carried.

• Lunch Monitor Update: Bob said there is a young lady that is substituting right now but probably won't be available starting September, 2011. School is working inconsistently with 4 people and, therefore, is still looking for more help.

10.) New Business:

• School Planning Meeting: John asked administration if parents could be a part of yearly planning meeting. We're looking for a way for parents to more effectively plug in to the school. We request for administration to communicate to ACSL the school's direction and then we could see how parents can help administration meet their directional objective, with student's assistance. Pat will brainstorm with learning teams to see what possible opportunities there are and communicate with us in September, 2011.

11.) Date of next meeting: September 26, 2011 @ 6:30 pm in school library

12.) Adjournment at 8:45 pm

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday,September 26 at 6:30 pm (Note the time change) in the school library. The meeting's agenda is posted below.

DRAFT

SCI Parent Advisory Council for School Leadership (ACSL)
Annual General Meeting
Monday, September 26, 2011 @ 6:30 pm
SCI Library

1.)Call to Order
2.)Approval of Agenda
3.)Approval of Minutes: September 27, 2010
4.)Chairperson's Report
5.)Treasurer's Report
6.)Election of Officers
7.)Adjournment

SCI ACSL Meeting Agenda

1.)Call to Order
2.)Approval of Agenda
3.)Approval of Minutes: May 30, 2011
4.)Principal's Report
5.)Correspondence
6.)Date of Next Meeting:
7.)Adjournment

Springfield Collegiate Institute Advisory Council for School Leadership
Financial Report

March 1, 2011 - May 30, 2011

Account: Chequing Non-Profit Organization

March 1, 2011 $510.34

Expenses

Field of Vision, Cheque #9 Mar. 21, 2011 $100.00
SPPA (Band) #10, Mar. 21, 2011 $170.00

Credit

March 31, 2011 Interest $0.00
April 30, 2011 Interest $0.00

Balance

March 31, 2011 $410.34
April 30, 2011 $240.34
May 30, 2011 $240.34

Minutes

SCI Parent Advisory Council for School Leadership

April 25, 2011

Attendance: Pam MacDonald, John MacDonald, Pat Ilchena, Bob Welsh, Monica Biggar, Donna Walby-Lawson, Diane Duma, Doraine Wachniak, Ross Martin

1. Call to Order by Donna Walby Lawson at 6:35 pm.

2. Approval of Agenda: Note: At 6:35 pm, we did not have enough members in attendance to constitute a quorum as there were only 2 voting members present. No motions can be made without a quorum. We were unable to make a motion to approve the agenda.

3. Approval of Minutes: Tabled until next meeting.

4. Student Council's report: No report.

5. Chairperson's report: No new information.

6. Principal's report: >Spirit week going on this week. April 28, 29 will be the 30 hour famine. May 3 will be the Social Awareness Film Festival. Body Image Presentation is scheduled for May 12. May 25 is Jazz Concert. June 1 is Band Concert. Girl Talk lunch sessions are being put together by Ms. Suffield and Ms. Lim.

7. Treasurer's report: No report.

8. Correspondence: Pam shared emails forwarded to PAC about 1) Andrew Dunn walk and 2) request for gently used grad dresses. PAC also received fundraising brochures from Dieleman, the monthly bank statement and the Book of Reports for the upcoming MAPC AGM.

9. Business arising from minutes:

• Board of Trustees Presentation of April 8, 2010: No new information.

• Field of Visions: No report.

• SPPA: No report.

• Revisit Smoking Area: We again discussed the issues of 1) moving the smoking area from it's current location at the front corner of the school and 2) underage smoking. After much discussion, it was decided that the executive body of parent council should meet to document our position regarding 1) location of smoking area, 2) monitoring under-age smoking and 3) informing parents on resources available for smoking cessation. We hope to present our position to the administration in the fall of 2011.

10.) New Business:

• MAPC resolution: PAC received a letter from MAPC declining our resolution because it did not meet MAPC's criteria. We will be drafting a letter to MAPC expressing our understanding that we will be given the opportunity to discuss this further at the AGM with all of the members of MAPC.

11.) Date of next meeting: May 30, 2011 @ 6:30 pm in school library

12.) Adjournment at 8:30 pm

Minutes
SCI Parent Advisory Council for School Leadership
March 21, 2011

Attendance: Pam MacDonald, John MacDonald, Pat Ilchena, Bob Welsh, Ross Martin, Donna Walby Lawson, representatives from C.O.P.P.

Citizens on Patrol Program Presentation

1.)Call to Order by Donna Walby Lawson at 7:37 pm.
2.)Approval of Agenda: Motion (1) by Ross Martin, 2nd by Pam MacDonald. Carried.
3.)Approval of Minutes: February 28 ,2011, Motion (2) by Kathy Andersson (proxy given to Ross Martin), 2nd by John MacDonald (proxy given to Pam MacDonald). Carried. Executive minutes of March 15, 2011, Motion (3) by Ross, 2nd by Pam. Carried.
4.)Student Council's report: No report.
5.)Chairperson's report: No new information.
6.)Principal's report: >June, 2011, SCI will be celebrating it's 50th birthday. A celebration is scheduled for September/October, 2011. A committee is being set up of teachers, administration and community people. Pat would like the parent council to help as well.
7.)Treasurer's report: >No interest was received this month keeping our balance at $510.34. Motion (4) to accept by Ross, 2nd by Pam. Carried. >Budget items discussed: Donating $170 to Springfield Parents for Performing Arts to fund one student's scholarship to Manitoba Band Association, Motion (5) by Ross, 2nd by Pam. Carried. >Donating $100 to Field of Visions, Motion (6) by Ross, 2nd by Pam. Carried.
8.)Correspondence: No new information.
9.)Business arising from minutes:
Board of Trustees Presentation of April 8, 2010: No new information.
Field of Visions: No report.
SPPA: Organization is looking for scholarships in the community. Letter has been prepared and sent out by Kathy Andersson and Loretta Steinbart.
Rachel's Challenge Banner: Now hanging up in the library.
Revisit Smoking Area: We've asked the administration to look into changing the location of the smoking area from the front corner of the school to another location. According to Pat, a group was commissioned last year, to find a new smoking location from the back of the school, the previous smoking area. The group determined the front corner of the school to be a better location. He also pointed out that changing the location will not stop the underage smoking problem because there won't be anyone policing the smokers. Ross pointed out that no one is supervising it now. He also pointed out that cutting a hole in the fence to allow smoking off school property may be legal but was not, in his opinion, following the intent of the Department of Education, to ban smoking on school property.
The issue was left unresolved.
Status of Peer Support Groups at SCI: Ms. Suffield said it hasn't started rolling like it has in the past.
10.) New Business:
AFM Worker: Pat says we're not going to get one this year. We'll need to use our social worker, Ryan Neufeld, for AFM support. AFM resources are still available in Beausejour and the city.
Update on SSD budget improvements to school: Pat updated the PAC on improvements planned by school board.
11.) Date of next meeting: April 25, 2011 @ 6:30 pm in school library; May 30, 2011 @ 6:30 pm.
12.) Adjournment at 8:30 pm

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)

Monday, May 30, 2011 @ 6:30 pm

SCI Library

Talent Development Presentation

1. Call to Order

2. Approval of Agenda

3. Approval of Minutes: March 21, 2011; April 25, 2011

4. Student Council's Report:

5. Chairperson's Report:

6. Principal's Report:

7. Treasurer's Report:

8. Correspondence:

• Proactive Survey

9. Business arising from Minutes:

• Board of Trustees Presentation of April 8, 2010

• Field of Visions

• SPPA

• MAPC resolution

• Lunch Monitor Update

10. New Business:

• School Planning Meeting

11. Date of Next Meeting: AGM September 26, 2011 @ 6:30 pm in school library

12. Adjournment

Talent Development Presentation scheduled for May meeting

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday, May 30 at 6:30 pm (Note the time change) in the school library. The meeting's agenda will be posted one week before the scheduled meeting.

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday, April 25 at 6:30 pm (Note the time change) in the school library. The meeting's agenda will be posted one week before the scheduled meeting.

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)

Monday, April 25, 2011 @ 6:30 pm

SCI Library

1. Call to Order
   

2. Approval of Agenda

3. Approval of Minutes: March 21, 2011

4. Student Council's Report:

5. Chairperson's Report:

6. Principal's Report:

7. Treasurer's Report:

8. Correspondence:

9. Business arising from Minutes:

• Board of Trustees Presentation of April 8, 2010

• Field of Visions

• SPPA

• Revisit Smoking Area

• Status of Peer Support Group at SCI

10. New Business:

11. Date of Next Meeting: May 30, 2011 @ 6:30 pm in school library

12. Adjournment

Springfield Collegiate Institute Advisory Council for School Leadership

Financial Report

January 17, 2011 – February 28, 2011

Chequing Non-Profit Organization

January 17, 2011 $510.33

Credit

January, 2011 Credit Interest $0.01

Balance

February 28, 2011 $510.34

Notes from Executive Meeting on March 15, 2011

Attendance: Ross Martin, Donna Walby Lawson, Kathy Andersson and Pam MacDonald

Motion (1) by Ross to table the Sunrise School Division Survey results until the school division is able to compile the information so that a comparative analysis can be done, 2^nd by Kathy. Carried.

Minutes

SCI Parent Advisory Council for School Leadership

February 28, 2011

Attendance: Pam MacDonald, John MacDonald, Pat Ilchena, Monica Biggar, Bob Welsh, Ross Martin, Doraine Wachniak, Kathy Andersson, Donna Walby Lawson

1. Call to Order by Donna Walby Lawson at 7:05 pm.

2. Approval of Agenda: Motion (1) Approve the agenda with the addition of Child Abuse Registry and Criminal Records Check under New Business by Ross Martin, 2^nd by Kathy Andersson. Carried.

3. Approval of Minutes: January 17,2011. Motion (2) by Kathy, 2^nd by John MacDonald. Carried.

4. Student Council's report: Cassandra Kiernicki emailed report: In the past month, student council has sold flowers and match markers for Valentine's Day. Future events include wear green for St. Patrick's day, Spring Carnival and Spirit week.

5. Chairperson's report: >Donna attended Chairman's breakfast hosted by MAPC at the end of January. Topics discussed: how to more effectively communicate amongst the various PAC groups using emails in order to support each other and share ideas. >Donna invited Zig Thiessen's art students to display their art work at public library. She's received positive response from community.

6. Principal's report: > School budget being finalized for the 3^rd of March. SCI is in a reduction mode due to the decrease in number of students (about 40 students). SCI will experience 1.35 FTE (full time equivalent) reduction. >Pat passed out the Divisional Survey results from Wayne Leckie. He asked that the information not be reviewed in an isolated fashion. The information will provide the school the opportunity to gather more in-depth information. >Monica Biggar discussed the Healthy Together Now Grant Application which will give $80,000 to Sunrise School Division (SSD) with $11,000 coming to SCI. The money will be used in 3 areas: The Healthy Schools hot lunch program will continue; a dance instructor will be hired to increase physical activity; there will be a presentation on body image (also sponsored by student council). >Kevin Kitching put on Urban Plunge where he took students to core downtown to volunteer and see how those with less advantages are living. >Fair Trade project with the social justice committee included a speaker presentation. >Upcoming dates to note: March 4, Springfield Youth Parliament; March 9, interim reports for at risk students; March 10, orientation night: 6-7:30 for post secondary education and high school graduation, 7:30 is grade 8 orientation; March 12, business class participating in Free Ride, fundraiser for Field of Visions (FOV); March 18, PD Day, no school; March 24, Course registrations are due; March 25, last day of school before Spring Break.

7. Treasurer's report: Kathy reported we received $.01 interest bringing our balance to $510.34. Motion (3) to accept by Kathy, 2^nd by Ross. Carried. >Kathy proposed some of the funds be used for FOV and music scholarships. She asked that we brainstorm ideas for next meeting.

8. Correspondence: > We discussed various emails received by SSD. >Pam shared the findings from a report on parental involvement. Monica asked that those finding be shared with the school newsletter committee for inclusion in the next newsletter. Motion (4) by Ross to receive and file all info except MAPC info and Evidence on Parental Involvement, 2^nd by Kathy. Carried. Motion (5) by Ross to have Evidence on Parental Involvement sent to school newsletter, 2^nd by John. Carried. Motion (6) by Ross to have two members sent to MAPC AGM with PAC paying their registrations fees if requested, 2^nd by John. Carried.

9. Business arising from minutes:

• No new information regarding Code of Conduct committee.

• No new information regarding lunch monitor update.

• Field of Visions: Kathy said the students have presented twice to the Board of Trustees to explain the purpose of FOV. In their second meeting, they asked to hire a program leader to organize and coordinate the required effort to move forward. The project is now estimated to cost $1.5 M to $1.8M. The Board and SSD will need to spend some time processing information.

• SPPA: Kathy said they've been using with a Bingo Bowl fundraiser to sponsor camp. Next fundraiser is Donelli pizza. Their next meeting is March 4. They looked into inviting the Canadian Brass, which is scheduled to come to Winnipeg, to visit SCI. Unfortunately, due to contractual obligations, they can't come. However, students were able to watch a dress rehearsal of the Canadian Brass.

• Rachel's Challenge Banner: Currently, it's in Principal's office. Donna asked that it be displayed now, while student's who had signed the banner were still in school. Pat would like to coordinate with a Student Council activity, like the Body Image presentation, and would like it to hang in school library.

10.) New Business:

• Youth Anti-Smoking Program/ Smoking Area: Per Ross, with Province legislation prohibiting smoking on school property, he doesn't believe students should be allowed to use smoking area. Also, the door that they are using to come back into the school is automatically locking, and smokers are using inappropriate language to intimidate students to open the door for them. Ross feels we are enabling smokers to smoke and wants students completely off school property and fence should be closed off so smokers can't smoke there. Per Pat, all high schools have smoking areas off school property, including SCI, and if students go into the community to smoke, it is still the school's responsibility. Parents of SCI and the municipality of Springfield chose the smoking area where it stands. Per Kathy, the area was supposed to be monitored with reports back to the administration, but no reports have been coming. Per Pat, the current location is the lesser of two evils: It is off school property and it's available for supervision.

• Proposed Resolution for the Members of MAPC: Doraine Wachniak drafted a proposed resolution for the members of MAPC to vote on at their next AGM requesting that all minutes of both Board and Member meetings, with the exception of in-camera proceedings, be available to MAPC members. Motion (7) by Kathy to submit the proposed resolution, 2^nd by Pam. Carried. All voting was done via email. The resolution was then emailed to MAPC with email confirmation of receipt.

• Thank you notes were written and signed by the Executive for Zig Thiessen, Marijka Collier and Ryan Neufeld for their presentations to PAC in November and January.

• Use of SCI phone office by students: Per Ross, he wanted to know why students are being requested to make a donation for use of office phone. Per Pat, the donations are going towards Christmas Cheer to curb student's abuse of office phone. Some students are using the phone to make social plans for after school. Pat said that if the phone needs to be used for an emergency, an illness or a change of after school plans, then no donation is being requested. Kathy said that the school should provide a school phone since taxpayers are paying for phone line. Pat asked for recommendation for school phone so that students are using it between classes to schedule social events. Kathy suggested a dedicated line be available for students to use like at SMS. John suggested student's use pay phone. Donna has a prepaid card for her daughter.

• Child Abuse Registry and Criminal Records Check: should be done by all volunteers on an annual basis. If supervision is one on one or chaperone position, check needs to be in place.

• Status of peer groups in SCI: no request made yet by students.

11.) Date of next meeting: March 21, 2011 @ 7 pm in school library

12.) Adjournment at 9:34 pm.

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday, March 21 at 7 pm in the school library. The meeting's agenda will be posted one week before the scheduled meeting.

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)

Monday, March 21, 2011 @ 7:00 pm

SCI Library

7:00 – 7:30 Citizens on Patrol Presentation

1. Call to Order

2. Approval of Agenda

3. Approval of Minutes: February 28, 2011, Executive Minutes of March 15, 2011

4. Student Council's Report:

5. Chairperson's Report:

6. Principal's Report:

7. Treasurer's Report:

• Budget items

8. Correspondence:

9. Business arising from Minutes:

• Board of Trustees Presentation of April 8, 2010

• Field of Visions

• SPPA

• Rachel's Challenge Banner

• Revisit Smoking Area

• Status of Peer Support Group at SCI

10. New Business:

• AFM Worker

• Update on SSD budget improvements to school

11. Date of Next Meeting: April 25, 2011 @ 7 pm in school library; May 30, 2011 @ 7 pm in school library

12. Adjournment

Minutes

SCI Parent Advisory Council for School Leadership

January 17, 2011

Attendance: Pam MacDonald, John MacDonald, Mike Lawson, Pat Ilchena, Gladys Hayward Williams, Monica Biggar, Ryan Neufeld, Bob Welsh, Ross Martin, Doraine Wachniak, Tamara Burnham, Pam Barnhart, Donna Pronishen, Jeanne Towle, Wes Towle, Kathy Andersson

“Challenges Facing our Teenagers” Presentation by Ryan Neufeld

1.) Call to Order by Kathy Andersson at 8:10 pm.

2.) Approval of Agenda: Motion (1) Approve the agenda with the addition of AFM Worker under New Business by Ross Martin, 2^nd by John MacDonald. Carried.

3.) Approval of Minutes: November 29,2010. Motion (2) by Ross, 2^nd by John. Carried.

4.) Student Council's report: No report.

5.) Chairperson's report: No report.

6.) Principal's report: > Grade 12 Standard Exams have started. They will continue for the next week. Final exams will be the last week of February. > Dates to note: Feb 4, Admin Day, no school; Feb 7, begins 2^nd semester; Feb 9, report card day; Feb 10, SCI is sponsoring a Blood Donor Clinic which is open to the public; Feb 21, Louis Riehl Day, no school. > In the past, Monica Biggar has been responsible for the school newsletter. The newsletter will now be done by a group of students led by Jonathan Hutton with contributions from administration. Any ads that need to be posted in the newsletter need to be given to Jonathan or Monica by January 20. > Student numbers have been declining year after year. (This information is gathered from the feeder schools.) It is predicted that in the year 2019, SCI will have 500 students. Next school year, they predict 660 students. Staffing resources will be affected but items in the school that affect Workplace Health and Safety shouldn't be affected by the decreasing numbers. > PAC enquired about the Rachel's Challenge Banner and about the possibility of putting it up in the school.

7.) Treasurer's report: Motion(3) to accept by Kathy, 2^nd by Pam. Carried. > Angel fundraiser brought in $110. Communication Grant received as well. > Discussion about school council's upcoming body image presentation. Monica said there was a website available at Teen Truth Live. The body image presentation will discuss steroid use and media perception of body image. It will consist of a 20 minute video and speaker presentation. Student council is checking with other schools to split the cost. No date set.

8.) Correspondence: > We received MAPC invitation to Chairman's breakfast. Discussion whether Donna will be able to attend. Possible conflict. Dorraine said she might be able to attend in Donna's absence. > Literature received for website called Fundraisingmagic.com. Motion (4) to file information made by Ross, 2^nd by John. Carried.

9.) Business arising from minutes:

• Board of trustees presentation: no new information regarding the formation of Code of Conduct committee by Wayne Leckie.

• Lunch monitor update: According to Bob Welsh, someone was interested in the position and then had to decline. We still have 4 monitors including Rob who came back.

• Field of Visions: > Kathy Andersson took 3 students to an in-service on capital campaign readiness. The group had a discussion around hiring a professional fundraiser. Students are looking into it. The students are presenting to school trustees this week.

• SPPA: > First meeting held December 10 with 7 members on Board. The music directors at SCI and SMS are involved, fund raising coordinators have been found and band trips are being scheduled. > YouthSafe now requiring students travelling to hotels with swimming pool need to have a lifeguard as chaperone. > Post secondary scholarship is being looked into. > Gala fundraiser possibly in Feb, 2012 with wine and cheese and music playing. > Loretta Steinbart will be chairing during Kathy's absence.

10.) New Business:

• Citizens on Patrol Program: According to Ross, this organization put on a presentation at SMS in December, 2010. Ross passed out brochure information that he received at that meeting. Ross would like to invite organization to SCI in March, 2011 to present information and to recruit volunteers. Grade 12 students able to assist. Motion (5) made by Ross, 2^nd by John.

11.) Date of next meeting: February 14, March 21 @ 7:00 pm at SCI library.

12.) Adjournment at 9:15 pm.

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)
Monday, February 28, 2011 @ 7:00 pm
SCI Library

1.)Call to Order
2.)Approval of Agenda
3.)Approval of Minutes: January 17, 2011
4.)Student Council's Report:
5.)Chairperson's Report:
6.)Principal's Report:
7.)Treasurer's Report:
8.)Correspondence:

• SSD email re Oct 14, 2010 DPAC meeting minutes
• SSD email re 2011/2012 draft budget meeting on Feb 24, 2011
• SSD email re next DPAC meeting on April 28, 2011
• Email from People for Education: Evidence on parental involvement
  

9.)Business arising from Minutes:

• Board of Trustees Presentation of April 8, 2010
• Lunch Monitor Update
• Field of Visions
• SPPA
• Rachel's Challenge Banner
  

10.)New Business:

• Youth Anti-Smoking Program/ Smoking Area
• Proposed Resolution for the Members of MAPC
  
• Thank you notes for Zig Thiessen, Marijka Collier, Ryan Neufeld
• Use of SCI office phone by students
• Status of peer groups in SCI
• AFM Worker
  

11.)Date of Next Meeting: March 21, 2011 at 7 pm at SCI Library
12.)Adjournment

Everyone is invited to attend our next Parent Advisory Council meeting scheduled for Monday, February 28 at 7 pm in the school library. The meeting's agenda will be posted one week before the scheduled meeting.

Springfield Collegiate Institute Advisory Council for School Leadership

Financial Report

November 29, 2010 – January 17, 2011

Chequing Non-Profit Organization

November 30, 2010 $275.30

Credit

November 30, 2010 Credit Interest $0.01

December 31, 2010 Credit Interest $0.02

Income

December 20, 2010 Communication Grant $125.00

December 20, 2010 Christmas Concert Fundraiser $110.00

Balance

January 17, 2011 $510.33

Springfield Collegiate Institute Advisory Council for School Leadership

Financial Report

October 25 – November 29, 2010

Chequing Non-Profit Organization

October 25, 2010 $275.29

Credit

October 31 Credit Interest $0.01

Balance

November 29, 2010 $275.30

Minutes

SCI Parent Advisory Council for School Leadership

November 29, 2010

Attendance: Donna Walby-Lawson, Ross Martin, Kathy Andersson, Donna Pronishen, John MacDonald, David Bredin, Cassandra Kiernicki, Zig Thiessen, Marijka Collier, Monica Biggar, Pat Ilchena, Bob Welsh, Pam MacDonald, Mike Lawson

1. Call to Order by Donna Walby-Lawson at 7:00 pm Talent Development Presentation by Zig Thiessen and Marijka Collier

2. Approval of Agenda: Motion (1) by Kathy Andersson, 2^nd by Ross Martin. Carried.

3. Approval of Minutes: October 25, 2010. Motion (2) by Ross Martin. One change was made. The name Mike Walby was changed to Mike Lawson. 2^nd by Kathy Andersson. Carried.

4. Student Council's Report: > Next week is Spirit Week with a variety of activities and events scheduled to increase school spirit. > There will be a presentation in March, 2011 on body image. Cassandra has asked PAC for financial support. She's not sure of the amount required yet. The presentation price tag is around $1,000 but SCI is looking to split the cost with another school. Cassandra will report back as to the amount requested from PAC. > Candy grams will be sold in December.

5. Chairperson's Report: > The Executive met on November 16 to establish it's annual goals and objectives. > The Executive prepared it's annual budget letter to present to the school board. > PAC will be selling angels at the holiday concerts in December in order to generate funds that PAC will use to support students objectives. > Dorraine Wachniak has been added to the Executive as Community Member. > Learning forum was held at the school to provide feedback to school division. There were 10 to 12 parents present.

6. Principal's Report: > More information was provided about the Learning Forum: The division will be visiting 14 schools and talking to students, staff and parents in order to obtain feedback for the administration. 15 parents were invited to Learning Forum at SCI; 11 parents attended. > The ProActive Survey is complete. Pat said that 36 paper copies were received from SCI parents. The division is pleased with the percentage returned. Results should be available after Christmas. > Upcoming dates to note: Dec 1, Band Choir concert; Dec 7, Jazz Band and Vocal Jazz concert; Dec 2, PA Day; Dec 22, Early dismissal at 2:30 pm. > Christmas hampers are being assembled and a chili cook-off was mentioned. > This year's pancake breakfast brought in $550. > There will be a budget meeting with senior administration scheduled for Dec 13. > Pat asked that the budget letter written by parent council be modified in the following manner: Combine High Priority Item #4 and Low Priority Item #1 and list it as final point under High Priority. Pat has talked with Derrek Ryback and believes that the East Wing Renovation (Item #4, High Priority) will cost thousands of dollars. Public School Finance will need to assist the school division in making these renovations. The upgrades requested in the ventilation system of the Power Mech Area and Electronics and Graphics area (Item #2, High Priority) are high up on the list of things to be done. Motion (3) by Ross Martin for budget letter to be modified as requested by Pat, 2^nd by John MacDonald. Carried.

7. Treasurer's Report: > Communication grant of $125 sent Oct 25. No information received yet. > Motion (4) to accept treasurer's report by Kathy Andersson, 2^nd by Ross Martin. Carried.

8. Correspondence: > MAPC Newsletter, Fall 2010, handed out to everyone. > Chairman's breakfast scheduled for January 27, 2011. Donna will attend. > Also, the AGM is scheduled for May 6^th or 7^th, 2011.

9. Business arising from Minutes:

• Board of trustees presentation of April 8, 2010: Kathy told us that the Divisional Code of Conduct committee is to be established by Wayne Leckie. Ross emailed Wayne to find out the status. Kathy to ask Wayne at tomorrow's budget meeting about the status. Wayne had said that the PAC would have a voice in the process.

• Lunch monitor update: Bob Welsh told us that not much has changed. SCI still has 3 ladies and Rob is coming back next week. An ad was placed on the Sunrise School division website but no interest was generated. We've been asked to keep our eyes and ears open.

• Field of Visions: Kathy told us that last Thursday, 21 students met at the Dugald library for a presentation on how to obtain donation plaques. They are meeting with various groups to obtain naming rights. An opportunity for the students to go to Parliament to present the document was also discussed.

• SPPA: Kathy said the AGM met last week. New executive was elected. Kathy Andersson is chair. SMS concert dates will be Dec 15 and 16. Next meeting scheduled Dec 10 at SCI.

• 10.) New Business:

• Ad Hoc committee to review constitution: Committee will meet in January, 2011. Ross Martin will chair.

• Parental survey feedback: Expected in January, 2011.

• Guest speakers for January: Ryan Neufeld, Scocial Work Clinician and Bruce Schacht, AFM

11.) Date of next meeting: Monday, January 17, 2011 @ 7 pm

12.) Adjournment at 8:28 pm

DRAFT AGENDA

SCI Parent Advisory Council for School Leadership (ACSL)

Monday, January 17, 2011 @ 7:00 pm

SCI Library

7:00 – 7:30 Challenges Facing our Teenagers Presentation

by Ryan Neufeld

1. Call to Order

2. Approval of Agenda

3. Approval of Minutes: November 29, 2010

4. Student Council's Report:

5. Chairperson's Report:

6. Principal's Report:

7. Treasurer's Report:

8. Correspondence:

9. Business arising from Minutes:

• Board of trustees presentation of April 8, 2010

• Lunch monitor update

• Field of Visions

• SPPA

10. New Business:

• Citizens on Patrol Program

11. Date of Next Meeting: TBA

12. Adjournment

Have you been wondering:

What are some of the challenges facing our teenagers today?

Is there substance use in our school?

What resources are available for my teenager and our family to deal with these challenges?

Then mark your calendars for Monday, January 17 when we will have the opportunity to hear from the expert!

Mr. Ryan Neufeld, Social Work Clinician, will present to all parents at 7 pm at SCI Library.

All are welcome to attend.

Come with questions. Leave with answers.