Meeting Minutes Feb

Springfield Collegiate Institute Advisory Council for School Leadership

February 28, 2007

Meeting Minutes

Attendance

Parent/Community Members: Nikki Bertrand, Diane Duma, Roxanne Lapointe

Administration: Pat Ilchena

Student: Cody Hudson

Administration Report

• Pat spoke about Student Council and how they are focused on Community and School spirit.

• Career Development Seminar enlightened staff on the need to help kids understand what their passions and interests are in regards to career planning.

• Presented the Registration Handbook for 2007-2008

q Includes environmentally friendly comment on returning the handbook to school once the registration process is completed.

q Home Ec 40g focusing on nutrition and the preparation and presentation of food.

q Projects for renovations in the Canteen and changes to the menu are in process as well as planning for future with Canteen staff and students.

• Blood Donor Clinic is on Monday, March 5^th.

SCI Student Council President, Cody Hudson was in attendance to present a Student Council Campaign to PAC. The campaign involves a collaboration of schools (SCI, SMS and Oak Bank Elementary) and Community for a Spring Carnival to fundraise for a digital sign. The proposal was well accepted by all present.

Agenda Topics

- Grade 8 Orientation night – Pat suggested Nikki be present at the Orientation and that he would introduce her as the SCI PAC chair person to let new parents know that there is a PAC active in the school.

- School Planning – May 18^th – the plan, with staff involvement, is to invite parents from different areas of school to be involved in the planning process. Discussed the possibility of using Synervoice to invite parents for the school planning day (as a tool to increase access to all parents).

- Outdoor Lighting – Pat is working with John, the Maintenance Supervisor, and plans are in the works. Roxanne spoke with Chris from C & C Electric and obtained some ball park figures regarding the lighting:

Parking Lot - two 1000-watt metal halide fixtures - $300 - $400 per fixture plus installation.

Entrance Lane – two 150-watt metal halide fixtures - $200 - $300 per fixture plus installation.

- Code of Conduct is supposed to be reviewed annually but hasn’t been completed.

- Volunteer needed for Shaloam Mission. Mr. Kitching will still organize but needs a Parent Volunteer.

- Mr. Osler had some grant forms for the “Field of Vision” that needed a PAC member signature. Nikki signed the forms.

Open Forum

Marian McGurran-Scott will offer Scott’s Boat Safety Course again this year.

Meeting ended at 9:10 p.m.

Next meeting scheduled for March 20, 2007.

Meeting Minutes Jan 16

Springfield Collegiate Institute Advisory Council for School Leadership
January 16, 2007
Meeting Minutes

Attendance

Parent / Community Members: Joan Charles, Gladys Hayward Williams, Nikki Bertrand, and Roxanne Lapointe

Administration: Chris Szun

Administration Report

Chris had a positive report regarding the Preliminary Staffing Budget for 2007-08. One point in particular is increased funds for staffing because of the Level 2 and 3 students expected for 2007-08.
There is a staff communication team working on Website daily info. As well there will be additional Website training for staff.
Exams
- Grade 9 – 12, January 25 – February 1
- Provincial Pilot Math Practice Exams
- Provincial English Practice Exams (completed)

Financial Report: Balance of $962.98

Agenda Topics

Chris informed the group about the procedures in place regarding forms and notices for parents/guardians for sporting events (league and tournament) and field trips (day and extended). He will speak to Phys. Ed Coaches and staff regarding the procedures.

Roxanne expressed concerns that not all student marks were being posted on the Internet. Chris advised that the teachers will receive training in this area and then perhaps more marks would be accessible via the Internet.

As per Chris, Mr. Ilchena advised the Division Maintenance Supervisor that outdoor lighting would be a topic on the Agenda at the PAC meeting. Roxanne spoke with Andy Robak (Caretaker – Springfield Arena) regarding the outdoor lighting there and he in turn referred her to C & C Electric for prices on the work done at the Arena. No additional info at meeting time.

Status on Code of Conduct – Nikki will speak to Pat to find out more info on this issue.

WOW – Nikki received emailed info from Mr. Jacobs. Part of the email is as follows:
“We are a group of teachers that for the past two and a half years have been working towards improving the layout, organization and overall appearance of the school. Our mandate is to dream practically. We consider only the improvements that we as staff members and students could have control over. Although large capital expenditures such as improved hallway lighting, painting and new lockers have been part of our wishes, they are outside of our group’s mandate.”
Little Black Book” – received correspondence from Heather Stevenson, opposition for the NDP Party. According to Gladys the School Division will be discussing the book once it is delivered. SCI PAC is not in favor of the book being distributed to students and the Administration is aware of their concerns.

Open Forum

Nikki had info from Diane Duma regarding the Phys. Ed. Guest Speaker, Dr. Dean Kriellaars. Dianne will be contacting Dr. Kriellaars to arrange a time for him to speak at SCI. Excess funds from the amalgamation, that have been passed on to the SCI PAC, will be used to pay for this speaker. Other neighboring school PACs will be notified and invited to attend. Motion moved by Roxanne to sponsor this event / Nikki 2nd.

Public Budget Meeting – February 20th

Next Meeting tentatively scheduled for Tuesday, February 27, depending on arrangements made for the Guest Speaker.

Meeting adjourned at 8:45 p.m.

Meeting Minutes

SCI Advisory Council for School Leadership

Summary of Meeting

November 16, 2006

Parents Attendance: Nikki Bertrand and Roxanne Lapointe

Administration Attendance: Pat Ilchena, Monica Biggar, and Chris Szun

Nikki was given a Budget Proposal Sheet for 2007/2008.

Discussion – Strategies to attract more Parents to the monthly SCIACSL meetings – decided that Nikki and Roxanne would setup a booth the night of Parent / Teacher.

Meeting ended at 7:45 pm.

Meeting Minutes

SCI Advisory Council for School Leadership
October 19, 2006
Meeting Minutes

Parent Attendance: Doraine Wachniak, Nikki Bertrand, Gladys Hayward Williams, Roxanne Lapointe, Diane Duma
Administration Attendance: Monica Biggar, Chris Szun
Meeting called to order at 7 p.m.
1. Acceptance of agenda G. Hayward Williams, N. Bertrand, carried
2. Acceptance of Minutes of May 4, 2006
G. Hayward Williams, N. Bertrand, carried
3. Acceptance of Minutes of Sept. 21, 2006 with changes to attendance, add in
Mary Matthewman
D. Duma, G. Hayward Williams, carried
4. a) Nutrition Initiative :
Question: Ministry of Education / Ministry of Healthy Living have
recommended schools develop nutrition policies, what initiatives has our school
taken?
Answer:
• food menu in cafeteria has been varied, includes wraps, tortellinis and veggie trays, as examples
• possibility of future development of a nutrition course
• drink machine selections of water and juices
• no formal policy being developed at present
Question: Use of cafeteria; is there a record kept of numbers of orders or
customers?
Answer:
No, but might be possible to gather data from receipts and then compare
types of purchases over the year.
Additional comments:
Water bottles are allowed in class
Profit from cafeteria goes to school purchases
b) Desks and student numbers:
Larger population this year, more desks were ordered. Concerns about safety
or class size were raised. Administration would like parents to speak to
teacher first and then if needed to administration.
c) Availability of graphic calculators for students:
Cost of these calculators ranges $130-150. Requirement for applied math
class. Teachers may have 5-10 that are available for student to sign out if
needed. NOTE for parents/students who have calculators that they do not
need anymore and may want to sell as second hand. Please call one of the
SCI ACSL meeting minutes of October 19, 2006 page 2 of 2
two teachers who teach the applied math.
(d) Little Black Book:
Questions about process of book development and parental access were
answered by D. Wachniak.
Draft presented for perusal.
At present, if books arrive at schools - not to be distributed; memo from
Superintendent.
5. Old Business
(a) Physical Education Guest: Dr. Dean Krehler would be available to present
on physical activity and increased fitness. Has done research at U of M.
D. Duma will contact local pacs to see if there would be interest in
participating for an evening presentation.
Additional comments:
SCI has made arrangements with local fitness facility in Oak Bank to support
students taking training time there as credit toward phys ed.
(b) Status of code of conduct:
Was started last year with involvement of two parents, student council
president and principal. Did not complete it. Will need to ask student
council for a participant for this year. Put on hold for now.
6. Financial
(a) $25.00 payment to Diane for plants/ soil for garden
Gladys, Nikki, carried
(b) Balance as of Sept./06 Chequing acct $541.60
(c) Itemized expenses 05/06 included in letter written to R. Hardman
requesting $125.00 for PAC
Discussion:
• Lighting in parking lot- question about concerns from neighbours about lights and if they may create a problem for their backyard privacy. May pursue this as lack of good lighting in parking lot is still a big concern.
• Suggestion to have concern protocol sent to parents.
• Suggestion to have options for fundraising available to parents so that parents could send a cheque donation instead of being involved in actual fundraising.
7. Meeting adjourned at 9:00 p.m.
Minutes typed & recorded by D. Duma
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