Meeting Minutes

Springfield Collegiate Advisory Council for School Leadership

Meeting Minutes of March 30, 2006 (approved May 4, 2006)

Attendance: D. Wachniak, G. Hayward Williams, N. Bertrand, G. Parker, D. Duma, K. Carey, S. Low, P. Ilchena, L. Hamm, M. Biggar

Evening started with “ Field of Visions” power point presentation by SCI Students.

- concept initiated by students in the Visions and Ventures course

- goal to have an 8 lane track with field suitable for soccer, rugby, football, running etc.,

- also to have bleachers for seating of 90-100

- existing field has not been used in many years, is overgrown, and subject to flooding

- group plans to involve SMS and SCI and the RM

- groups has done presentations and is creating public awareness

- fundraising dinner planned for May 6 in Beausejour

- will be applying for grants , must finalize business plan

- hope to start construction in fall of 2007

Students provided brochure information and welcomed parent representation on committee. Contact may be made through the group or Mr. Osler

Students were thanked for their presentation.

1. Approval of agenda , changes made – change #4 to the end and start with #3.

Motion G. Hayward Williams, N. Bertrand, carried

2. Student Council Report ( S. Low)

- Activities: Battle of the Bands great success ( 5 bands at noon, judged by teachers and

students somewhat like American Idol), Hoja Band ( fundraiser for world vision child) planned

for Monday.

- Council received a letter from parent in community asking for support in raising school

supplies for Afghan students ( this parent’s son is in army and will be able to bring them to

Afghan). Student council will initiate this project.

3. Minutes of Jan. 12, correction- change R. Cielen .75 to .5

Motion to accept with change D. Duma, G. Parker,

carried

Minutes of Feb. 23, no changes/corrections

Motion to accept, G. Hayward Williams, N. Bertrand

Carried

4. Financial : Balance of $690.81 as of Dec. 31/05 . No current expenses.

5. Old Business:

(i) Vocational Education Shared Services: discussion of correspondence and inquiries to SSD

and Freedom of Information requests. Letter received from SSD Feb 20/06 responding to SCI

ACSL letter of Jan. 9/06. K. Carey ( trustee) provided additional information. Council was

concerned about the amount of effort needed to acquire information and is undecided as to

whether or not to pursue this more.

(ii) Survey update/school plan: D. Duma and D. Wachniak met with M. Biggar and S. Low on

March 20 to review survey. 3 surveys; one for students, one for parents and one for teachers.

SCI ACSL Meeting Minutes of March 30, 2006 pg 2 of 2

Old Business Con’t

Survey questions are same other than minor word changes specific to each group. Survey

presented and discussed. To go out in mail and have return stamped envelope ( cost of mail

to be covered by SCI ACSL).

6. New Business

(i) Voc Educational Current Initiatives ( L. Hamm)

Participated in tour of vocational programs at schools in Winkler- Morden and area.

Created ideas for discussion as their programs have been in existence for some time.

Some concerns around transportation when accessing out of division schools. Vocational team

will continue to address educational options for SSD.

(ii) Principal Report

Painting and lighting request supported in budget

Population and staffing will probably remain same

Graphic course ( new)

Nutrition Team starting with the development of a staff committee and divisional workshop for

Staff

Letter to go home to students/parents re course change options for July

Premier Innovation Award at MAST conference presented to SCI Guidance Counselor Ken

McCorkle ( awarded $3,000)

9:00 p.m.

7. MAPC resolutions will be deferred to follow up meeting

8. Standards Exam Results will be deferred to May meeting

9. Little Black Book will be deferred to May meeting

10. Meeting date for April will be changed to May 4, a follow up meeting to discuss MAPC

resolutions will be set up and Doraine will contact parents to arrange time.

11. Mtg. adjourned 9:15 p.m.

minutes recorded and typed by D. Duma

Meeting Minutes

SCI Advisory Council for School Leadership

Meeting Minutes for Thursday February 23^rd, 2006 ( approved at mtg. of March30/06)

In attendance: Doraine Wachniak, Chair; Marian McGurran-Scott, Recording Secretary;

Pat Ilchena, Principal - SCI; Monica Biggar, Vice-Principal - SCI; Sammy Low, Student Council President - SCI; Gisele Parker, Carol Derhak, Nikki Bertrand, Gladys Hayward Williams

Welcome & Introductions: Doraine Wachniak

1. Accept Agenda as presented - No additions

2. Accept Minutes of January 12^th, 2006 meeting - Tabled to March meeting

3. Financial Statement - No changes - tabled to March meeting

4. Student Council Update - Sammy Low

A) Matchmaker questionnaire - who are you compatible with? Just for fun!

B) Dodge ball tournament - Just for fun!

C) $8000.00 in funds from September - have not decided where to allocate the funds - possible ideas - signage, exercise equipment for students, or leadership scholarships

D) Hoja -an a-capella group coming to present to students/staff in April

E) Maria - SCI sponsored child - raise funds for this program

5. Old Business:

A) Review of PAC recommended changes to Division “Public Concern Protocol” The DRAFT changes proposed by the council were presented and reviewed. Documents will be forwarded to the Sunrise School Division on Monday, February 27^th, 2006.

B) Review Parent Survey process - copies of 1990 survey and the most recent survey were handed out. Our focus will be on the SCI School Plan. General discussion - survey will be involve - Students Staff and Parents. Questions will be presented and survey will be developed based on the four most common areas of interest. Each group will be given a survey (ie)students, staff and parents developed for their group. Survey will be given to Students in S1 & S4, all staff and mailed to parents of students in S1 & S4. Survey will also be available on line on the SCI website.

Gladys will work on the survey.

Time Line: -March 23 questions to be given to Gladys

-April 3 surveys will be distributed,

-April 17 surveys to be returned,

-April 27^th survey results discussed at SCI - PAC meeting. -May 19^th Survey results will be presented at the SCI

School Planning meeting.

SCI ACSL mtg minutes of Feb.23/06 pg. 2 0f 2

C) Report on Ownership Linkage Meeting - February 16^th, 2006 - Tabled

D) Update on Shared Services Agreement and Vocational Programming - Tabled

E) April 20th,2006 Meeting at Board Office - Special needs programming

6. New Business:

A) Manitoba Association of Parent Councils Resolutions for AGM 2006 - Tabled

B) Budget Presentations - Invitation to parents scheduled for February

8th,2006

C) Principal Report - Pat Ilchena reported on the changes to Time Tables for students for the 2006 - 2007 SCI school term.

March 27th,2006 deadline for course submission.

Time Tables will be attached to report cards at the end of June. If re-scheduling needs to be done (ie) student failed pre-requisite course, etc. these changes will take place the beginning of July.

July 4 - call-in day to arrange an appointment with the councillor, July 5 - 7 - appointment days.

August 23 - 25 - call-in to arrange an appointment with the councillor and August 30 - September 1 - appointment days.

Staff will work with students to ensure course selection in made on time and complete.

D) Reschedule March meeting - date changed to March 30^th, 2006.

Meeting Adjourned at 9:04 pm.

Minutes recorded by M. McGurran- Scott

Meeting Minutes

SCI Advisory Council for School Leadership

Meeting Minutes of January 12, 2006 (3 pages) approved at mtg of March 30/06

Location: SCI Library Time: 7:00-9:00 p.m.

Attendance: D. Wachniak, N. Bertrand, G. Hayward Williams, D. Duma,

K. Carey (Trustee), S. Boulding ( Springfield Parents for the Performing Arts Chair),C. Ammeter, G. Parker (regrets),M. McGurran Scott ( regrets)

P. Ilchena ( Principal)

1. Motion to accept agenda with the following additions/changes; 4b) presentation by Springfield Parents for the Performing Arts re School Division budget recommendations, 4g) follow up re hampers 5c) Trip to South America, 6d) letter from SSD re April 20, 2006 meeting for parents of special needs students, 6e) Appropriate education legislation ( copies available), 6f) Bulk Mailing distribution list from MB Ed & Training website, 7) Correspondence Sent: to SSD from SCI ACSL re shared services agreement ( copy provided), change date on 4a)- should read Dec. 9 not Dec. 19.

Carried N. Bertrand, G. Hayward Williams

2. Motion to accept minutes of November 24, 2005 as written

Carried D. Duma, C. Ammeter

3. Financial Statement: no cheques written, no deposits this month.

4. Old Business

a) summary report of meeting of Dec. 9 provided for review

and suggestions. Final copy will be distributed to all participants and

utilized for consideration of the SCI ACSL budget recommendations.

P. Ilchena provided information about an upcoming meeting of

career counsellors ( divisionwide) on Jan. 30.

b) Report presented by Sally Boulding ( Chair of SPPA) 2006-07 Budget

Proposal as was presented to the SSD Trustees. Copies provided.

Discussion.

Motion that SCI ACSL endorse the SPPA Budget proposal as

presented Carried, G.Hayward Williams, D. Duma

c) Budget 2006-07 SSD invitation to participate, written submissions by

Jan. 13.

Discussion:

Budget ideas:

-Trevlac training- to allow time for increased

Pd on the full application of the trevlac program. ( timetabling).

Plan to be trevlac ready for August

-Have available staff resources such as, secretarial support ( contract position

during peak demand).

SCI ACSL minutes of Jan. 12, 2006 page 2 of 3

c) Budget discussion con’t

- Discussion on do we have evidence based information- numbers of

unresolved vs resolved conflicts over courses as a comparison from year to

year , thus for future being able to show the results of the effectiveness of

added supports/costs.

Further discussion about why students choose to change courses.

- Communication costs: what is tied to budget that relates to parents ( mailouts,

postage, signage?). Additional support is website and synervoice.

- Parking Lot: increased lighting for general safety

- Bathroom floors, Exterior paint on front doors ( entryway).

Action: Doraine will type up budget suggestions for submission due tomorrow.

d) Meeting of February 16 at Board office. Will meet on Jan. 26 to review

the 9 questions sent to councils.

e) Doraine attended Student council meeting in December and

Action: will provide a written report for the minutes.

f) Safe school committee update, another meeting to be planned.

One meeting has taken place so far.

g) Gladys reported that Marion Clemens is presently ill, but will continue to

pursue an article on the Christmas hampers when Marion is better.

5. New Business

a) Discussion about questionnaire to parents ( for Jan. 26 mtg)

b) Principal report:

Budget- proposal

Maintenance: lockers, lights, hallways

Technology: ½ the school is presently wired for network. Need moveable carts

with dvd, tv etc…

Power Mechanics: Whiteboards

Staffing administration: increase from 2.4 to 2.75

Talent development .2 C. Walker

At Risk .5 R. Cielen

Communication within school and helpful use of PDA’s to track students who

may be halls and not where they are supposed to be.

New staff for adult learning – alternative site in Oakbank. Presently 14

students.

.

SCI ACSL minutes of Jan. 12, 2006 page 3 of 3

Questions from SSD , P. Ilchena will provide them with our feedback

Q Student accident insurance additional coverage?

A The council does not have enough information, need to consider report from licensed insurer, actuarial incidents of claims, cost to division and benefit analysis.

Is this the business of the schoolboard?

Q Would the council prefer local discussions on code of conduct or divisionwide?

A Divisionwide.

Sunrise Concern Protocol handed out for feedback from council. Respond to D. Brothers. ( Superintendent)

Jan. 17 1:00-2:15 open invitation . Federal election candidates invited to speak to students. ( in gym)

Organized by K. Kitching, Moderator T. Reinhardt.

6. Correspondence Received:

a) Freedom of Information requests for

i) 2005-06 SSD Budget

ii) Transcona Springfield Education Foundation Inc.

iii) SSD Five year capital plan

b) MAPC newsletter

c) MAST invoice for Dr. Mary Hall’s presentation ( Doraine following up)

d) Dec. 7, 2005 letter from SSD re : April 20/06 meeting invitation re parents of special needs students

e) Appropriate Education Regulation: copies available

f) Bulk Mailing lists, MB Education and Training

7. Correspondence Sent:

Letter to SSD re extension to shared services agreement.

Meeting of Jan. 26 will cover parent survey, sunrise concern protocol, newsletter.

Meeting will probably be at Gnews, informal. Staff not available.

Meeting adjourned 9:10 p.m. Motion made by N. Bertrand

Minutes recorded and typed by D. Duma

Meeting Minutes

Springfield Collegiate Institute Parent Advisory Council Meeting

Conclusions/Recommendations from Meeting of December 9^th, 2005

RE: Student Registration, Course Selection and Timetabling

In Attendance:

Parents: Doraine Wachniak(Chair SCIPAC), Diane Duma(Secretary-Treasurer SCIPAC)

Gisele Parker(SCIPAC Member), Nikki Bertrand(SCIPAC Member).

Sunrise School Division Trustee: Karen Carey

SCI Staff: Mr. Pat Ilchena(Principal SCI), Ms. Janet Bergsgaard(SCI Guidance), Mr. Ken McCorkle(SCI Guidance), Ms. Suzanne Swan(SCI Resource)

Student Council: Ms. Sammy Low(SCI Student Council President)

Purpose of Meeting:

The purpose of this meeting is:

a) to share with administration and staff, concerns about the current process which exists at SCI regarding student registration, course selection and timetabling.

b) to get a better understanding of the issues which surround student registration, timetabling and course selection.

Parental Goal:

100% of SCI students timetabled for the first day of school in September with 100% student satisfaction in course selection.

Parental Concerns about the Current Process:

1. Length of time at the beginning of the school year when students are not in class and are still sorting out personal timetables.
2. The actual number of students requesting appointments with guidance to discuss courses and timetables. (approx. 500 for this school year)
3. Number of students not satisfied with their courses for the school year.
4. The compounding problems which arise as a result of not satisfying student course selections.
5. Actual start time of some courses.

INTEGRATED MANAGEMENT SYSTEM (TREVLAC):

a) On site, hands-on style Professional Development for staff of SCI. Attaining competency in all relevant areas of the system is crucial both in basic and advanced system capabilities.(eg pre-requisite checker)

b) There must be an expectation from the consumer (Division) that the supplier (Trevlac) invest in product development and timely consumer supports to address the needs of the school.

STAFFING:

a) Divisional ICT staff must be available to the staff of SCI to immediately troubleshoot technical problems identified by SCI staff during registration and timetabling periods which often fall outside of scheduled school days.

b) Skilled (skills to be specified by the school) secretarial support must be available to Guidance and Administration for peak times only.

c) Skilled (skills to be specified by the school) student management staff must be available to Guidance and Administration for peak times only.

d) SCI Guidance time allocation to deal with student failures in July as it relates to changes in timetabling and registration.

STUDENT SUPPORTS:

a) SCI Career Counselor.

b) Accommodate course changes in June for students who have identified that they require changes in courses. This may require staffing, to free up guidance who is typically involved with graduation responsibilities.

PARENTAL SUPPORTS:

a) Eye Catching notice to be put on cover of Registration Guide to invite parents out to a Registration Information Evening.

b) Use Synervoice and the SCI Website to remind and encourage parents to attend the Registration Information Evening.

c) SCIPAC can communicate to parents the importance of using the Registration Guide as resource when supporting students in course selection.

SPECIALTY COURSES:(eg On-Line Courses)

a) These courses should be treated no different than other courses with respect to start date. Start dates should be the first day of classes.

b) Specific specialty courses often require a high degree of student self motivation. Students and parents will require information identifying the kind of commitment, supervision and independent study skills necessary to successfully complete these courses.

ADDITIONAL COMMENTS INCLUDED:

a) Current practices (ie meeting with senior 4 students individually, presentations to all feeder schools)

b) Barriers for the school to have a later registration deadline:

i) Hiring staff for the next school year.

ii) Time needed for data input and timetable development.

iii) Numbers required for the Budget Process.

c) The issue of students changing their minds about courses.

This issue did not have a decisive conclusion for reasons that are based on knowledge of the character of the student and the Need of the student to change courses as opposed to the Want of the student to change. What parameters should be considered as valid reasons for change? (A comment after the meeting by one parent was that in remote areas students may want to change because of geographic ability to be in with friends to work on projects and homework after school hours. The student may have valid educational reasons for requesting the change.)

d) Problems which may arise when requesting students come back in July if they

have failed a course.

e) Students who just don’t register.

f) Need to have the staff on board to consistently check students in their classes to be sure that they have the pre-requisites to be the particular class.

g) Brief discussion about independent study courses which require students to be working on their own.

Parental Goal:

100% of SCI students timetabled for the first day of school in September with 100% student satisfaction in course selection.